Legal Executive Assistant at TSABI

TSABI; Southall; On-site; GBP 30,000 - 40,000; Full time

Job summary

TSABI is seeking an experienced Legal Executive Assistant to provide high-level executive support to our Directors in a fast-paced law firm environment. This role requires exceptional organisation, discretion, and the ability to manage complex schedules and legal documentation.

You will work closely with Directors, coordinating deadlines, drafting legal documents, and liaising with clients and courts while maintaining high confidentiality. This is a full-time, on-site position based in Southall.

Qualifications

• Minimum 2 years' experience as a Legal Executive Assistant or similar role.
• Knowledge of legal terminology, procedures, court systems, and regulatory requirements.
• Excellent organisational and time-management skills with the ability to manage multiple priorities.
• Exceptional diary and calendar management experience.
• Strong document production, proofreading, and typing skills with high accuracy.

Responsibilities

• Provide high-level executive and administrative support to Directors.
• Manage complex and changing diaries, appointments, meetings, and commitments.
• Coordinate and monitor deadlines for legal, court, client, and business matters.
• Draft, proofread, format, and produce legal documents, correspondence, reports, and presentations.
• Prepare meeting agendas, board packs, and supporting documentation.
• Arrange travel, accommodation, and meeting logistics for Directors.
• Liaise with clients, counsel, courts, and external partners to progress matters.
• Maintain and organise legal files, records, and document management systems.

Skills

Diary management

Executive support

Legal terminology

Client liaison

Attention to detail

Confidentiality

Prioritisation

Independent working

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Legal Executive Assistant

About the Role

We are seeking an experienced, highly organised, and proactive Legal Executive Assistant to provide comprehensive and executive, administrative support to our Directors. This is a key role within the firm, requiring a dynamic individual who can effectively manage competing priorities, maintain confidentiality, and ensure the smooth day-to-day operation of the business. The successful candidate will act as a trusted support to the Directors, managing complex schedules, coordinating deadlines, handling client communications, preparing legal documentation, and supporting operational activities across the firm. The role requires a professional who can work efficiently in a fast-paced legal environment, demonstrate excellent attention to detail, and confidently work independently, including periods of lone working.

Key Responsibilities

• Provide high-level executive and administrative support to the Directors.
• Manage complex and ever-changing diaries, appointments, meetings, and business commitments.
• Coordinate and monitor critical legal, court, client, and business deadlines, ensuring all actions are completed on time.
• Act as a professional first point of contact for clients, counsel, courts, stakeholders, and external partners.
• Draft, proofread, format, amend, and produce legal documents, correspondence, reports, presentations, and meeting materials.
• Prepare meeting agendas, board packs, presentations, and supporting documentation.
• Monitor emails, correspondence, and enquiries, prioritising urgent matters and responding where appropriate.
• Answer telephone calls, take accurate messages, and redirect calls as necessary.
• Maintain and organise legal files, records, inventories, databases, and document management systems.
• Assist with file opening procedures, compliance checks, and administrative legal processes.
• Coordinate meetings, take minutes when required, and follow up on action points.
• Arrange travel, accommodation, and meeting logistics for Directors as required.
• Liaise effectively with clients, colleagues, legal professionals, and third parties to facilitate the smooth progression of matters.
• Handle highly confidential and sensitive information with discretion and professionalism.
• Support Directors with operational projects, business initiatives, and ad hoc tasks as required.
• Ensure all administrative and legal support activities are completed accurately and efficiently.

Skills and Experience

• Minimum 2 years' experience as a Legal Executive Assistant, Executive Assistant, Legal Secretary, or similar role within a law firm.
• Strong knowledge of legal terminology, legal procedures, court systems, and regulatory requirements.
• Excellent organisational and time-management skills with the ability to manage multiple priorities simultaneously.
• Exceptional diary and calendar management experience.
• Strong document production, proofreading, and typing skills with a high level of accuracy.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet strict deadlines.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience using legal technology, court filing systems, and case management software.
• Strong interpersonal skills and the ability to build positive relationships with clients and colleagues.
• Ability to work independently, use initiative, and remain productive during periods of lone working.
• High levels of professionalism, discretion, and confidentiality.
• Excellent attention to detail and problem-solving abilities.

Location: Southall (Office-Based)

Job Type: Full-Time

Salary: £30,000 - £40,000 per annum

Pay: £30,000.00-£40,000.00 per year

Work Location: In person