Legal - Company Secretarial Assistant - Based in London

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player seeks a Company Secretarial Assistant to support their UK team in London. This role involves vital administrative tasks, including board meeting coordination, maintaining corporate records, and ensuring compliance with legal requirements. The ideal candidate will possess strong organizational skills, attention to detail, and a proactive approach to their work. Join a dynamic environment where you can grow your career and contribute to a diverse and inclusive workplace. This is an exciting opportunity to be part of a leading global asset management firm.

Qualifications

• Experience as a Company Secretarial Assistant or similar in financial services.
• Strong organisational skills and attention to detail.

Responsibilities

• Provide administrative support to the UK Company Secretarial team.
• Coordinate meetings and maintain corporate records.

Skills

Accountability

Adaptability

Collaboration

Communication

Detail-Oriented

Legal Expertise/Advisory

Relationship Management

Education

CGI part-qualified

Law graduate

Tools

Digital Board Books

Job description

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Legal - Company Secretarial Assistant - Based in London, London

Client: TIAA

Location: London, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: 3934af0a3a95

Job Views: 12

Posted: 28.04.2025

Expiry Date: 12.06.2025

Job Description:

The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.

Key responsibilities:

• Board and Committee administration support including: meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
• Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
• Maintaining Conflict of Interest logs.
• Maintaining electronic corporate records.
• Assisting with Legal Entity Reporting requirements.
• Ensuring annual confirmation statements, annual report and accounts, and other statutory filings are undertaken within appropriate deadlines.
• Arranging document notarisation and apostilles with external agencies. Collation and provision of KYC documents as required in a timely manner.
• Maintaining Company Secretarial information, guidance notes, structure charts, and other documentation and templates on the Company Secretarial Portal, including drafting policies and procedures when requested.
• Monitoring and managing the Company Secretarial Inbox.
• Coordinating and assisting with projects on behalf of the Company Secretarial team, including research, developing recommendations, planning, and task tracking.
• Providing support to the legal team on legal administrative tasks and projects as needed.
• Ensuring adherence to good corporate governance principles concerning all Company Secretarial matters.

Qualifications, Experience, and Skills Required:

• Either CGI part-qualified or law graduate.
• Prior experience as a Company Secretarial Assistant or similar within the financial services sector is preferable.
• Knowledge of the fund management industry is beneficial but not required.
• A commitment to ongoing personal development, training, and greater responsibility over time.
• A positive, proactive approach and strong team ethic.
• Accuracy and attention to detail.
• Good organisational skills.
• Discretion when handling confidential information.
• This role requires no regulatory designation.

Nuveen is committed to providing equal employment opportunities and fostering a diverse and inclusive workplace. Support is available for those needing assistance with the online application process, including individuals with disabilities. Please contact us for support.

Related Skills:

Accountability, Adaptability, Collaboration, Communication, Continuous Improvement Mindset, Detail-Oriented, Executive Presence, Legal Expertise/Advisory, Managing Ambiguity, Relationship Management

Company Overview:

Nuveen, the investment management arm of TIAA, is one of the largest global asset managers with expertise across asset classes including fixed income, equities, and alternatives. Driven by independent investment processes and a comprehensive platform, Nuveen aims to create outcome-focused solutions for clients. For more information, visit www.nuveen.com.