Legal Clinic Administrator

King's College London; London; On-site; GBP 34,000 - 39,000; Part time

Job summary

A prestigious university in London is seeking a part-time Legal Clinic Administrator to support the operations of its Legal Clinic. The role involves managing client communications, appointments, and administrative processes in a busy environment. Ideal for a recent law graduate or experienced legal administrator. Salary ranges from £34,713 to £38,127 per annum (pro-rata).

Qualifications

• Experience managing confidential case management systems.
• Ability to respond to client inquiries professionally.
• Interest in access to justice and higher education.

Responsibilities

• Be the first point of contact for clients and students.
• Manage client appointments and maintain digital systems.
• Support planning and delivery of Clinic events.

Skills

Experience in a busy office environment

Handling confidential and sensitive data

Client communication

Education

Recent law graduate or interest in legal career

Legal administrator or legal secretary experience

Job description

About us

About us - We are seeking to recruit a Legal Clinic Administrator to help with the day-to-day administration of the Dickson Poon School of Law’s award-winning Legal Clinic, King’s Legal Clinic.

King’s Legal Clinic delivers free legal advice to members of the public and works in partnership with local and international organisations on research and justice projects. Its two core aims are to enhance the education of our students and to promote social justice.

About the role

The Legal Clinic Administrator will play a central role in supporting the smooth running of King’s Legal Clinic. Working under the Legal Clinic Manager and alongside the Legal Clinic Coordinator, the post-holder will provide essential administrative support in a varied and busy environment, ensuring the effective delivery of the Clinic’s activities.

The role involves being the first point of contact for clients, students, and external partners, including responding to enquiries by phone and email in a professional and supportive manner. The post-holder will be responsible for booking and managing client appointments, supporting students, maintaining digital case management systems, and ensuring all administrative processes comply with KCL and faculty policies, including GDPR.

In addition to client-facing and case management responsibilities, the role will oversee the day-to-day operations of the Clinic office and handling confidential information. The Administrator will also support the planning, promotion, and delivery of Clinic events, as well as providing IT and logistical assistance to students, partners, and staff during both daytime and occasional evening clinics.

The post-holder will work closely with colleagues across the Law School’s professional services team to ensure processes are efficient and aligned with faculty standards.

This is a part-time, job-share position for 21 hours per week (0.6 FTE), with flexible arrangements of hours possible by prior agreement with Clinic staff.

The role is based in the King’s Building, with regular on-campus attendance required. Some remote working, primarily outside of term time, may be possible by prior agreement.

Responsibilities

• Be the first point of contact for clients, students, and external partners, including responding to enquiries by phone and email in a professional and supportive manner.
• Book and manage client appointments, support students, maintain digital case management systems, and ensure administrative processes comply with KCL and faculty policies, including GDPR.
• Oversee day-to-day operations of the Clinic office and handling of confidential information.
• Support the planning, promotion, and delivery of Clinic events, as well as providing IT and logistical assistance to students, partners, and staff during both daytime and occasional evening clinics.
• Work with colleagues across the Law School’s professional services team to ensure processes are efficient and aligned with faculty standards.

Qualifications

• A legal administrator or legal secretary with an interest in access to justice and higher education
• Experience as an administrator in a busy office environment, confident handling confidential and sensitive data
• A recent law graduate or someone interested in pursuing a legal career

£34,713 to £38,127 per annum (pro-rata), including London Weighting Allowance.