Legal & Business Support Assistant

Tay Associates Ltd; City Of London; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

A financial services firm is looking for a Legal & Business Support Assistant for a 12-month FTC in London. This hybrid role involves supporting senior stakeholders with diary management, documentation, and communications, requiring strong organizational skills and a proactive attitude. The ideal candidate will possess a degree or equivalent, coupled with excellent communication abilities, and familiarity with Microsoft Office Suite.

Qualifications

• Strong academic background with degree level or equivalent.
• Proactive and confident in using initiative to anticipate needs.
• Excellent written and verbal communication skills.

Responsibilities

• Manage diary and schedule meetings for the MD.
• Take minutes and prepare agendas for meetings.
• Coordinate travel arrangements and manage documentation workflows.

Skills

Organised

Detail-oriented

Communication

Multitasking

Proactive

Education

Degree level or equivalent education

Tools

Microsoft Office Suite

SharePoint

MS Dynamics

Job description

Legal & Business Support Assistant – 12-Month FTC (Potential to Go Permanent)
Location: City (Hybrid Working)
Salary: £40,000–£45,000 (DOE) Benefits
Hours: Monday to Friday, 9:00am – 5:00pm (with flexibility)

A financial services firm based in the City is seeking a highly capable and proactive Legal & Business Support Assistant to join the legal team on a 12-month fixed-term contract.

This is an excellent opportunity to work closely with the Managing Director of the Legal team, providing high-level business and administrative support in a varied and fast-paced environment. The role is hybrid, with three days in the office and two working from home each week, aligned with the MD’s in-office schedule.

Key Responsibilities:

• Proactive diary management and meeting scheduling
• Attending meetings alongside the MD, taking minutes, preparing agendas, and distributing follow-ups
• Coordinating travel arrangements through the Legal Team Assistant and ensuring smooth end-to-end logistics
• Managing documentation workflows: distributing documents, collecting feedback, and compiling inputs
• Drafting first versions of emails and other communications
• Taking the lead on maintaining internal microsites and web content: reviewing, updating, and identifying necessary changes
• Providing ad hoc support to the wider Legal team, including stepping in to assist the Legal Team Assistant when needed

The Ideal Candidate:

• Strong academic background, able to demonstrate degree level or equivalent education
• Highly organised, detail-oriented, and a natural multitasker
• Proactive and confident in using initiative to anticipate needs and follow up independently
• Excellent written and verbal communication skills
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint; experience with MS Dynamics is a plus
• Collaborative, reliable, and thrives in a supportive team environment

Why Apply?

This role offers the chance to work with senior stakeholders, take ownership of a broad range of responsibilities, and contribute meaningfully to the day-to-day success of the Legal team.

If you feel this opportunity aligns with your skills and experience, we encourage you to apply for further consideration.