Legal Billing Assistant

Fieldfisher; Belfast City District; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Private medical insurance

Pension contributions up to 7%

Dental insurance

Life assurance

Training and development

Hybrid work model

Job summary

Fieldfisher seeks a dedicated Billing Assistant to support Revenue Controllers in managing the WIP cycle and ensure accurate billing aligns with targets. You will contribute to the UK and SV offices' billing and IP folders, handling WIP billing within a European law firm and engaging with Partners.

You will draft invoices, ensure VAT compliance, and collaborate with various departments to meet client requirements. A strong numeracy focus and proficiency with billing platforms are essential.

Qualifications

• Experience with WIP billing and UK/EU VAT aspects in professional services.
• Strong numerical and data accuracy skills.
• Ability to communicate professionally with Partners, fee earners and PAs.
• Familiarity with billing processes across different departments.
• Proficiency with Microsoft Excel and related billing software.

Responsibilities

• Draft and finalise invoices as part of the UK billing team.
• Issue invoices in line with UK VAT regulations.
• Collaborate with multiple departments to issue client invoices in various formats.
• Ensure bills are raised per agreed billing instructions or client requirements.
• Coordinate adjustments to fee earner rates and write-offs when needed.

Skills

WIP Billing

Excellent numeracy

Attention to detail

Communication with Partners

MS Office

Tools

Billing platforms

Job description

We are seeking a dedicated Biller to join our team, supporting Revenue Controllers in managing the WIP management cycle and maintaining the flow of accurate billings in line with agreed targets.

This role involves overseeing and contributing to the general billing and IP folder for both our UK and SV offices. As a Billing Assistant, you will have the opportunity to apply your expertise in all aspects of WIP billing within a European law firm, while engaging with Partners and collaborating closely with other functions within the accounts team.

Why should you apply?

• Innovative Environment: Join a forward-thinking firm committed to innovative solutions in the legal industry.
• Career Growth: Be part of a firm that supports career development and advancement.
• Collaborative Culture: Work in a people first, supportive environment.
• Diverse Opportunities: Engage in various aspects of WIP billing and interact with different departments.
• Global Reach: Contribute to billing processes for both UK and international offices.
• Professional Development: Access to training and resources to enhance your skills and knowledge.

As a Billing Assistant, you will be…

• Working as part of the UK billing team to draft and finalise invoices
• Issuing invoices in accordance with UK and EU VAT regulations.
• Working with a range of different departments and clients issuing invoices in various styles
• Ensuring that all bills are raised in accordance with agreed billing instructions or client requirements eg retainer bills.
• Understanding exception rates on clients and matters and from time-to-time coordinating adjustments to fee earner rates on client/matter files
• Coordinating write-offs to all also include time and disbursement transfers, time divisions, revaluations and file closures

A bit about you

• Can develop strong working relationships with the billing team learning all billing aspects relating to the different types of billing/e-billing across the firm.
• Requires strong understanding of the billing procedures in a professional services firm and detailed knowledge of alternative billing arrangements, SAR and VAT issues impacting on billing.
• Must be able to communicate effectively with individual Partners, Fee Earners and PAs in a professional and personable manner. This is a key role for the visibility of the accounts team and so must always be professional and presentable.
• Needs to be able to provide value and quality in all preparation, drafting and finalisation of invoices issued.
• Needs to have strong numeracy and communication skills with a strong attention to detail.
• Needs to have good experience of using Microsoft applications and using different billing platforms.
• Strong ability and work ethic to meet deadlines under pressure.

Who are we looking for?

• We don't have a type. We believe our differences are our strength; varied cultures, approaches and experience can only benefit us.

What do we offer?

• You can be yourself: It takes everyone to make us who we are. We’re a culture of diverse perspectives, with each of us making unique contributions that make us better together.
• In the office or WFH?: We think the best balance is more time in the office than at home, so we operate a 60:40 rule.
• Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits ¦ Fieldfisher.
• Modern Office Space: Located on Adelaide Street in Belfast City Centre, with excellent commuter links and parking nearby.
• Nurturing your talent: Take a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.
• Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.

Inclusion at Fieldfisher

At Fieldfisher, inclusion is central to how we work. We are committed to creating a workplace where everyone feels respected, supported and able to succeed.

If you need any adjustments during the recruitment process or once you join us, we will work with you to put the right support in place. Examples include extra time for assessments, accessible document formats, alternative interview formats, quiet rooms, or physical and technological accessibility support.

For information about the accessibility features of our Belfast office, please visit Fieldfisher Belfast Office Accessibility Information