Legal Assistant

SPI Management; Oxford; On-site; GBP 22,000 - 28,000; Full time

Job summary

A well-established legal practice in Oxford is seeking an experienced Legal Secretary to support their Private Client team. The successful candidate will be responsible for administrative tasks and assisting with legal documentation while maintaining client confidentiality. This role offers career progression opportunities and a supportive environment.

Benefits

25 days holiday + BH

Company Pension

Career progression opportunities

Qualifications

• Previous experience as a Legal Secretary or strong admin experience in a legal environment required.
• Proficient in Microsoft Office suite.
• Experience with legal case management systems is desirable.

Responsibilities

• Provide secretarial and administrative support to fee earners.
• Draft legal documents and manage client enquiries.
• Schedule meetings and assist with monthly billing.

Skills

Client care

Attention to detail

Communication

Discretion

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

BigHand transcription system

Job description

Are you an experienced legal secretary with a passion for client care and precision? Perhaps you have an administrative background with a desire to gain experience in the legal sector. We're looking for a proactive and highly organised Legal Secretary to join our client's busy and supportive Private Client team in Oxford.

This is an excellent opportunity to be part of a well-established legal practice and work closely with experienced fee earners on matters including Wills, Powers of Attorney, Probate, and Estate Administration. A genuine interest in these areas will be a distinct advantage.

Key Responsibilities

Providing full secretarial and administrative support to fee earners and the wider team

Audio typing of legal documents and correspondence

Drafting letters and legal documents using templates and precedents

File opening, document production, filing, archiving, and document retrieval

Managing incoming/outgoing post, photocopying, scanning, and email management

Handling client enquiries by phone and in person with professionalism and empathy

Scheduling meetings and managing diaries

Assisting with monthly billing, diarising payments, and follow-up actions

Carrying Out Additional Administrative Tasks As Required

Skills, Experience & Attributes:

Previous experience as a Legal Secretary, OR strong administrative experience, and the desire to work in a legal environment

Proficient in Microsoft Word, Excel, and Outlook

Experience with legal case management systems is desirable

Familiarity with BigHand transcription system is an advantage

Friendly and approachable, with excellent written and verbal communication skills

Discreet, trustworthy, and sensitive to client confidentiality

Benefits

25 days holiday + BH

Company Pension

Career progression opportunities

You'll be part of a respected and welcoming team, working in a firm that values its people, supports professional growth, and takes pride in delivering an outstanding service to clients.

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For more information and to apply, get in touch with our Oxford branch or click 'Apply Now' to submit yourCV

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