Legal Assistant

Mileway; Glasgow; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading company in real estate logistics is looking for a proactive and detail-oriented Legal Assistant in their Glasgow office. The role involves drafting legal documentation and engaging with various stakeholders to manage commercial leases. With a focus on work-life balance and personal development, this position offers opportunities for professional growth within a dynamic team.

Qualifications

• Experience drafting legal documentation within Scots Law preferred.
• Knowledge in legal, secretarial, lease administration or property management essential.
• Strong technology skills and proficiency in MS Office required.

Responsibilities

• Draft legal documents including Notices and Rent Review Memoranda.
• Process legal documents using electronic signatures.
• Track and record lease dates within core systems.

Skills

Analytical skills

Organizational skills

Proficiency in MS Office

Collaboration

Proactive attitude

Education

Experience in legal, secretarial or lease administration

Tools

Yardi Voyager

Salesforce

DocuSign

Job description

We offer an opportunity you simply won’t find anywhere else. In less than four years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 350-plus team across more than twenty offices in ten countries.

Are you proactive, driven and ready to shine in a fast-moving international team? We are looking for a highly organised, focused and experienced Legal Assistant with great attention to detail to join our team in Glasgow. In this role, you’ll work within the UK In-House Leasing team and will have regular interaction with Asset Managers, Company Directors and external lawyers. Our current in-house leasing team comprises four members across the UK, as part of the wider UK Property Management & Asset Management Operations team.

You will be responsible for administration related to the leasing of our commercial property portfolio in Scotland. This includes drafting and managing important legal documentation. As one of the first contacts with our customers, we seek a friendly, helpful and highly professional individual to join our team. We value collaboration between departments and provide opportunities for growth and development at Mileway.

Working at Mileway

Mileway set out to be a different kind of real estate company from the beginning, establishing a cloud-based IT infrastructure and fostering a team capable of working across borders, combining local knowledge with the pooled expertise of a pan-European business. Though young, we have a portfolio across Europe, an international team, and ambitious growth plans.

At Mileway, we believe company growth stems from developing our collective capabilities. We offer our own in-house learning & development program, supporting personal, professional, and business growth—helping you carve out your own bespoke career path.

Understanding the changing nature of work, your base will be the Glasgow office, with flexibility to work from home part of the week. We will provide a state-of-the-art technology package to keep you connected. We value work-life balance, expecting hard work but also downtime, respecting your personal life to keep our team happy and energized.

What You’ll Do

• Draft legal documents using standard templates, including Notices and Rent Review Memoranda.
• Process legal documents for completion using electronic signatures within DocuSign.
• Prepare completion summaries for our property management system, Yardi Voyager.
• Track and record lease dates and information within our core systems.
• Collaborate with Team Assistants, Asset Managers, Office Managers, Legal & Compliance teams, and external lawyers for best practices.

What You’ll Bring

• Experience in drafting legal documentation within Scots Law is preferred but training will be provided if needed.
• Knowledge or experience in legal, secretarial, lease administration, property management, or related disciplines is essential.
• Strong technology skills, with experience in Yardi Voyager, Salesforce, and/or DocuSign preferred but not essential. Proficiency in MS Office (Outlook, Excel, Word, PowerPoint) is required.
• Excellent analytical and organizational skills, with the ability to manage multiple tasks without compromising quality and attention to detail.
• Great team energy, self-motivated and confident working independently, yet collaborative.
• Proactive attitude, openness to learning new systems and processes, and ability to interact effectively with stakeholders at all levels.