Legal Assistant

Rahman & Co Solicitors Ltd; City Of London; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Sick pay

Transport links

Job summary

FQPS Academy Ltd. is seeking a Legal Assistant in our Housing Law Department to provide essential administrative support for housing matters, focusing on billing, costing files and accurate record keeping.

You will work with the firm’s case management system, assist fee earners with Legal Aid administrative requirements, and help keep files up to date. This role requires strong organisational skills and attention to detail and offers development within a supportive team.

Qualifications

• Strong organisational skills and attention to detail to manage multiple tasks.
• Good communication and ability to use MS Office and IT systems.
• Willingness to learn legal case management and billing procedures.

Responsibilities

• Assist with billing and costing of housing law files, primarily Legal Aid cases.
• Prepare, review and organise files for billing with accurate information.
• Use the firm’s case management system to update client records and manage files.
• Support fee earners with Legal Aid administrative requirements and documentation.
• Monitor files, record costs and keep billing information up to date.
• Organise electronic and physical files for easy access.
• Prepare and format correspondence and routine paperwork.
• Liaise with colleagues to obtain information required for billing and file admin.
• Assist with other administrative duties to support the department.

Skills

Organisational skills

Attention to detail

Multitask management

Good communication

MS Office proficiency

IT systems familiarity

Willingness to learn legal procedures

Education

Bachelor's degree (preferred)

Tools

Case management system

Microsoft Office

Job description

As a Legal Assistant within our Housing Law Department, you will provide essential administrative support to legal colleagues, helping ensure the smooth and efficient management of housing law matters, particularly legally aided cases. Your role will focus on billing, costing files, maintaining accurate records and using the firm's case management system to support the day-to-day running of the department.

Duties

• Assist with the billing and costing of housing law files, primarily Legal Aid cases.
• Prepare, review and organise files for billing, ensuring all relevant information and documentation is accurately recorded.
• Use the firm's case management system to update client records, manage files, record information and assist with administrative processes.
• Support fee earners with Legal Aid administrative requirements, including preparing and maintaining relevant documentation.
• Assist with monitoring files, recording costs and ensuring billing information is kept up to date.
• Organise and maintain electronic and physical files, ensuring documents are accurately filed and easily accessible.
• Prepare and format correspondence, documents and routine administrative paperwork.
• Liaise with colleagues to obtain information required for billing, costing and general file administration.
• Assist with other administrative duties as required to support the efficient running of the Housing Law Department.

Qualifications

Required: Strong organisational skills, attention to detail and the ability to manage multiple administrative tasks accurately and efficiently. Good communication skills, confidence using Microsoft Office and general IT systems, and a willingness to learn legal case management and billing procedures.

Preferred: Previous experience in a legal or administrative environment, particularly within housing law or Legal Aid work. Familiarity with legal billing, file costing, Legal Aid procedures and case management systems would be advantageous, although training can be provided.

Pay: £23,200.00 per year

Benefits

• Sick pay
• Transport links
• Do you have any experience in Legal Aid?
• Do you have any Housing law experience?

Education

• Bachelor's (preferred)

Experience

• Legal: 1 year (preferred)

Will this role count as your QWE, and who will confirm it?

Check it against the SRA's questions in two minutes. If there is no COLP or solicitor where you work, the SRA lets a solicitor outside confirm it: an FQPS solicitor can, from £275.