Legal Administrator, Inverness (Private Client)

Wright, Johnston & Mackenzie LLP; Inverness; On-site; GBP 20,000 - 30,000; Full time

Job summary

A growing legal firm is seeking an experienced Legal Administrator to support their Private Client team in Inverness. Responsibilities include preparing legal documents, managing diaries, and assisting with client queries. The ideal candidate will have experience in a legal environment, excellent communication skills, and proficiency in Microsoft Office. This role is critical in ensuring smooth administrative support for legal operations.

Qualifications

• Experience in a legal environment producing relevant documents.
• Professional communication skills with clients and staff.
• Ability to work under direction from various legal staff.

Responsibilities

• Prepare correspondence and legal documents from dictation.
• Answer calls and assist clients visiting the office.
• Maintain diaries and manage appointments.

Skills

Legal secretary/administrator experience

Communication skills

Excellent IT skills

Audio and copy typing speed

Knowledge of track changes and mail merge

Telephone manner

Tools

MS Office Suite

Client management software

Photocopiers and scanners

Job description

We are a growing firm, currently with 49 Partners, specialising in the areas of private client, commercial property, corporate, commercial dispute resolution, renewable energy, healthcare, telecoms and family businesses.

We have offices in Glasgow, Edinburgh, Inverness and Dunblane.

We are seeking an experienced and highly motivated Legal Administrator to support the Private Client team in Inverness across the full spectrum of private client work:

Role Responsibilities:

•Preparing correspondence and legal documents from digital dictation;
•Answering calls, taking messages and helping clients visiting the office;
•Maintaining diaries and arranging appointments;
•File management, both hard copy and soft copy using client management software;
•Opening and closing files and sending documents to central depository for storage;
•Assisting with Anti-Money Laundering checks using provided systems;
•General administrative duties including photocopying, scanning of documents, filing etc;
•Providing cover for reception services if required.

Specific Requirements:

•Demonstrated experience of working as a legal secretary/administrator within a legal environment in the production of relevant documents;
•Communication skills that demonstrate professional and polished conduct with clients, partners and employees;
•Excellent IT skills including full MS Packages;
•Audio and copy typing speed of at least 60wpm;
•Demonstrated knowledge and use of track changes and mail merge;
•Working knowledge and confidence in using office equipment such as photocopiers, scanners, etc;
•Ability to work with, and willingness to take direction from various levels of legal staff from partner to trainee;
•Pleasant telephone manner and ability to field telephone call and assist clients with their queries.

If you are a successful candidate, you will also be able to manage priorities and your time, be supportive and helpful in your approach to people both externally and internally, be a team player and be willing to undertake other duties within the office when required.