Legal Administrator

Smiley & Co, Ltd.; Liverpool; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

A leading intellectual property firm is seeking a Legal Administrator for their Liverpool office. This role involves providing essential support to patent fee earners, managing correspondence, and ensuring efficient office operations. The position offers flexible working hours, competitive salary, and ample annual leave, making it a promising opportunity for those looking to grow in a dynamic environment.

Benefits

26 days annual leave

Health Cash plan

Flexible working hours

Employee Assistance Programme

Life Assurance cover

Discounted gym membership

Social events

Qualifications

• 1.5+ years in an office-based administrative role.
• Confident with communication technology.
• Organised and able to manage changing tasks.

Responsibilities

• Processing client correspondence.
• Preparing online registration forms for patents.
• Managing diaries and fee earners' workloads.

Skills

Organisational skills

Communication skills

Attention to detail

Time management

Tools

Microsoft Teams

Database management systems

Job description

Join to apply for the Legal Administrator role at Smiley & Co, Ltd.

2 weeks ago Be among the first 25 applicants

Join to apply for the Legal Administrator role at Smiley & Co, Ltd.

Location: Liverpool / Birmingham

Salary: Competitive

Hours: Full-time, Permanent

Our client is a leading full service intellectual property firm with an international client base, and they have offices located in Birmingham, Liverpool, London and Munich.

Since being established in 1884, they have grown from a regional firm into an international practice. Despite their long history they are a young firm with a fresh approach to their clients requirements and employee career progression. They are rated as one of the leading intellectual property firms in the UK.

The Role

They are currently looking to recruit a Legal Administrator to join their team in either their Birmingham or Liverpool office.

The successful candidate will provide a support service to the patent fee earners, involving all aspects of patent legal administration and will be reporting to Partners/Fee Earners/Operations Manager.

This is a great opportunity for someone seeking an administrative role in an office environment.

This role does not offer a route to training as an IP lawyer.

Duties Include

• Processing correspondence to and from the client
• Preparation of online forms for registration of patents and designs
• Drafting and finalising invoices, uploading invoices to e-billing systems
• Organising completion of fee earners workload when they are not available
• Dealing with fee earners incoming emails
• Preparation of cost estimates and reports for clients
• Diary management
• Telephone cover for offices when required
• Minute taking when required
• Drafting letters, emails and occasionally travel schedules
• Basic record entering and record keeping
• Proof reading
• Sorting, prioritising, and dispatching of documents
• Transcribe audio dictated correspondence
• Other general duties commensurate with position
  
  

Skills And Qualifications

• Demonstrable experience of working in an office based administrative role for 1.5 years+.
• Experience working on high volumes of admin tasks in a focused and diligent way.
• Confident in using latest communication technologies e.g Microsoft Teams.
• Demonstrable experience of using databases and other systems.
• Ability to work both independently and as part of a team.
• Proven organisational skills, can effectively plan and execute tasks that change on daily basis.
• Possess a commitment to quality and attention to detail. A high level of accuracy is essential.
• Able to work under time pressures and prioritise workloads when urgent tasks are required.
• Strong written and verbal communication skills, able to give and receive feedback effectively.
• Can understand and follow standard processes correctly.
• Able to use audio transcription tools e.g BigHand etc. (not mandatory but desirable).
• Reliable team player with a friendly, adaptable and efficient work style.
  
  

Benefits

From starting:

• An attractive and competitive salary based on experience
• A pleasant and friendly working environment
• Flexible working core hours and hybrid working
• 35-hour week
• 26 days annual leave, increasing by one day with each complete years service, to a maximum of 31 days, in addition to bank holidays
• Life Assurance cover
• Employee Assistance Programme
• Mutual pension contribution of up to 5%, salary sacrifice scheme available
• Smart casual dress code
• Giving Something Back - a paid day off once a year to volunteer at a charity of your choice
• Social events
  
  

After Successful Completion Of Probationary Period

• Health Cash plan
• Cyclescheme
• Season Ticket Loan
• Enhanced family friendly benefits
• Discounted gym membership
• Access to My Perks which provides discount codes or money back on different websites
  
  

To Apply

If you feel you are a suitable candidate and would like to work for this reputable company, please click apply to be redirected to their website to complete your application.

Previous applicants need not apply.

Please strictly no agencies.

Please note this role does not offer a route to training as an IP lawyer.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

Referrals increase your chances of interviewing at Smiley & Co, Ltd. by 2x

Get notified about new Legal Administrator jobs in Liverpool, England, United Kingdom.

Merseyside, England, United Kingdom 2 weeks ago

Merseyside, England, United Kingdom 5 days ago

Widnes, England, United Kingdom 1 week ago

Warrington, England, United Kingdom 1 week ago

Hoylake, England, United Kingdom 6 days ago

Atherton, England, United Kingdom 3 weeks ago

Widnes, England, United Kingdom 1 week ago

Liverpool, England, United Kingdom 1 month ago

Wirral, England, United Kingdom 1 week ago

Liverpool, England, United Kingdom £24,000.00-£30,000.00 12 hours ago

SS2425 Graduate Paralegal Academy Liverpool - Summer 2025

Liverpool, England, United Kingdom 8 hours ago

Widnes, England, United Kingdom 5 days ago

Liverpool, England, United Kingdom 1 week ago

Liverpool, England, United Kingdom 5 days ago

Atherton, England, United Kingdom 1 day ago

Liverpool, England, United Kingdom 2 hours ago

Liverpool, England, United Kingdom 1 week ago

Liverpool, England, United Kingdom 19 hours ago

Chester, England, United Kingdom 2 weeks ago

Southport, England, United Kingdom 2 weeks ago

Liverpool, England, United Kingdom 6 days ago

Chorley, England, United Kingdom 2 days ago

Liverpool, England, United Kingdom 1 week ago

Hiring: Commercial Property & Secured Lending Lawyers / Paralegals + Trainee Solicitor

Liverpool, England, United Kingdom 1 week ago

Clinical Negligence Fee Earner/Advanced Paralegal/NQ Solicitor

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.