Legal Administrator

Confidential; City of Edinburgh; On-site; GBP 26,000 - 38,000; Full time

Job summary

Confidential, based in Edinburgh, is seeking a highly organized Legal Administrator to join the Land and Rural team. You will provide comprehensive administrative support across property transactions, estate matters, leasing, and renewable energy projects.

Responsibilities include client onboarding, AML/KYC compliance, case-file management, and producing professional documentation. A structured, collaborative culture and long-term development opportunities are offered.

Qualifications

• Experience in a legal or professional services admin role.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, particularly Word, Excel and Outlook.
• Experience producing and editing professional documents.
• Ability to work independently and in a team.

Responsibilities

• Support onboarding of new clients and matters.
• Prepare engagement documents and client care correspondence.
• Assist with AML and KYC requirements.
• Maintain accurate client records and compliance documentation.
• Open and maintain client files in case management systems.
• Prepare reports and update matter information.
• Ensure all documentation is recorded and managed accurately.
• Maintain electronic and manual filing systems.
• Request and prepare property searches and related documents.
• Assist with registration documentation and submissions.
• Prepare LBTT returns and related paperwork.
• Provide administrative support throughout property and land transactions.
• Produce professional correspondence, reports, forms and legal documents.
• Format, proofread and edit documentation to a high standard.
• Undertake audio typing and dictation where required.
• Prepare presentations and meeting materials.

Skills

Legal administration

Document production

AML/KYC knowledge

Diary management

Client onboarding

Case management

Tools

Case management systems

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Legal Administrator - Land and Rural

Location: Edinburgh
Job Type: Permanent, Full-Time

The Opportunity

An established professional services organisation is seeking a highly organised and proactive Legal Administrator to join its specialist property and rural affairs team based in Edinburgh.

This role offers an excellent opportunity to become part of a busy and supportive legal environment, providing comprehensive administrative support across a varied caseload involving property transactions, estate matters, leasing arrangements, renewable energy projects, and other land-related work.

Key Responsibilities

Client Onboarding & Compliance

• Support the onboarding of new clients and matters.
• Prepare engagement documentation and client care correspondence.
• Assist with Anti-Money Laundering (AML) and Know Your Client (KYC) requirements.
• Maintain accurate client records and compliance documentation.

Matter Administration

• Open and maintain client files using the firm's case management systems.
• Prepare reports and update matter information as required.
• Ensure all documentation is recorded and managed accurately.
• Maintain electronic and manual filing systems.

Transactional & Property Support

• Request and prepare property searches and related documentation.
• Assist with registration documentation and submissions.
• Prepare Land and Buildings Transaction Tax (LBTT) returns and associated paperwork.
• Provide administrative support throughout property and land transactions.

Document Production

• Produce professional correspondence, reports, forms and legal documents.
• Format, proofread and edit documentation to a high standard.
• Undertake audio typing and dictation where required.
• Prepare presentations, meeting materials and supporting documentation.

Team Support

• Coordinate diary management and scheduling of appointments.
• Arrange travel and accommodation where required.
• Liaise professionally with clients, external contacts and internal stakeholders.
• Assist with the review and continuous improvement of departmental processes and procedures.
• Provide general administrative support to the wider team.

Person Specification

Essential Experience & Skills

• Previous experience in an administrative role within a legal, professional services or corporate environment.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and work to deadlines.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, particularly Word, Excel and Outlook.
• Experience producing and editing professional documents.
• Ability to work effectively both independently and as part of a team.
• Professional and client-focused approach.

Desirable Experience

• Previous experience within a legal administration or legal secretary role.
• Experience supporting property, conveyancing or rural business matters.
• Familiarity with case management systems.
• Understanding of AML and client onboarding processes.

What's on Offer

• Competitive salary and benefits package.
• Opportunity to work within a well-established and respected professional services environment.
• Structured training and development opportunities.
• Supportive team culture.
• Long-term career progression prospects.