Legal Administrator

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Our Client

Our client is a niche firm specialising in the defence of serious crime. They are frequently instructed to represent and defend in extremely serious cases. They benefit from a solid team of talented Solicitors and Barristers who are eminent within their profession. The firm is continually expanding and is now seeking to develop its team further by adding an Administrator to the police station department to provide competent, effective, and efficient administrative support.

Salary: Extremely Competitive

The Role

Responsibilities include but are not limited to:

1. Diary Management
2. Drafting daily, weekly, and monthly rotas for police station and Court duties
3. Updating and managing various Excel documents with high volumes of data
4. Opening and creating new client files on the case management system
5. Maintaining and updating physical files
6. Handling telephone calls and messages
7. Communicating with police officers regarding suspects on police bail and under investigation
8. Updating clients on case progress
9. Monitoring case progress through internal databases and spreadsheets
10. Coordinating with stakeholders within the Criminal Justice System, arranging meetings and video conferences for Solicitors, and allocating work accordingly
11. Managing own workload, productivity, and quality of work with minimal supervision
12. Assisting in the day-to-day operations of the department
13. Billing and archiving concluded case files
14. Performing other ad hoc tasks as required

The Person

The ideal candidate will have at least five years of office administration experience in a similar role. They must be proficient with all Microsoft Office applications, including Word, Excel, and PowerPoint. The candidate should be highly proficient with computers, IT, and technology. They must be confident, personable, and possess excellent telephone manners. The ability to liaise confidently with clients and external entities daily, multitask, manage a high workload, work under pressure, and meet strict deadlines is essential.