Legal Administrative Assistant/Court Scheduling Clerk (German Speaking)

Oracle Solicitors; Belfast; On-site; GBP 22,000 - 30,000; Full time

Job summary

An international law firm is seeking a German speaking Legal Administrative Assistant/Court Scheduling Clerk for their Belfast office. The role involves managing documents and aiding smooth operations across time zones, requiring exceptional organisational skills and fluency in German. You'll work closely with the Frankfurt office, contributing to a dynamic team culture with a focus on respect and collaboration.

Benefits

Modern workplace

Varied role

Team culture built on respect

Qualifications

• Previous administration and data entry experience.
• Excellent oral and written communication in English and German.
• Experience in law firms is an advantage.

Responsibilities

• Administer document-management software and e-filing platforms.
• Manage electronic and paper document filing.
• Prepare summaries and manage court correspondence.

Skills

Organisational skills

Attention to detail

Fluent in German

Proficient in MS Office

Data entry

Tools

MS 365/Teams

Document-management software

Job description

Oracle British and Irish Solicitors is an international law firm. Our expertise covers all major areas of law, with a strong focus on international legal matters. Supporting a growing legal practice means striving for excellence at all levels. Become part of our team and our success!

Location: Belfast Office

About the role:

As our business is growing and we are expanding and require a German speaking Legal Administrative Assistant/Court Scheduling Clerk to help support and enable that growth. The Office Administrator will be based in our Belfast office and work closely with our Frankfurt office.

The Legal Administrative Assistant/Court Scheduling Clerk will ensure smooth, compliant, and cost-effective operations across multiple time zones. They will blend sharp organisational skills with a solid grasp of legal office protocols to keep Lawyers, clients and support teams seamlessly connected.

Job Overview: The Legal Administrative Assistant / Court Scheduling Clerk will be working closely with our Frankfurt office, so will need to be fluent in the German language.

What to expect:
You will take on a variety of exciting tasks as part of an international team, including:
• Administer document-management software, e-filing platforms, and MS 365/Teams.
• File and document management in both electronic and paper formats
• Opening, sorting, scanning, and archiving incoming court correspondence
• Data entry proficient
• Prepare summaries and lists

What we are looking for:
• Previous administration and data entry experience
• Solid MS Office skills
• Proven ability to multi-task and work well under pressure
• Methodical in your working style and have excellent attention to detail skills
• Excellent oral and written communication both English and German are essential
• A structured and independent working style with the ability to prioritise tasks
• Self-starter and the ability to work autonomously; proactive and eager to learn
• Team spirit, initiative, and flexibility
• Native-level German language skills
• Experience in law firms is an advantage

What we offer:
• A modern and secure workplace in the heart of Belfast with excellent transport connections
• A varied and responsible role
• A great working atmosphere with fantastic colleagues from diverse backgrounds
• A team culture built on respect and collaboration