Legal Admin

Octopus Legacy; England; Hybrid; GBP 25,000 - 35,000; Full time

Benefits offered by this job

27 days holiday + extra day off for your Birthday

Work from anywhere for up to 4 weeks per year

Health & Life Insurance

Enhanced parental leave

Free Will & LPAs

Cycle to Work Scheme

Charitable fundraising matching

Dog friendly office

Daily breakfast and snacks

Job summary

A forward-thinking legal services provider is seeking a detail-oriented Legal Admin in the United Kingdom. The role involves managing legal documents and correspondence, maintaining case files, and supporting operations. The ideal candidate will have strong organisational skills and experience in administrative roles. This position offers benefits like flexible work options and health insurance, contributing to a supportive work environment focused on planning for legacy and life events.

Qualifications

• Experience in an administrative or legal admin role.
• Comfortable handling high volumes of detailed work with accuracy.
• Highly organised and methodical with strong attention to detail.
• Confident using various systems and software.

Responsibilities

• Manage all incoming and outgoing post and legal documents.
• Create and maintain digital and physical case files.
• Support teams by preparing documents and assisting with requests.
• Maintain financial records and assist with cheque processing.

Skills

Organisational skills

Attention to detail

Experience with document management tools

Experience in an administrative role

Time management

Tools

HubSpot

Actionstep

Adobe

Job description

The Role

We’re looking for a highly organised and detail‑oriented Legal Admin to support both our Legal Operations and Probate teams.

This is a hands‑on, operational role at the heart of how our legal work gets done. You’ll be responsible for managing high volumes of documents, correspondence, and case administration—making sure everything is accurately processed, correctly filed, and handled on time.

If you enjoy structured work, take pride in getting the details right, and like being the person who keeps everything moving behind the scenes, this role will suit you well.

Key Responsibilities

• Manage all incoming and outgoing post, including opening, scanning, separating, filing, and sending documents via tracked delivery.
• Process large volumes of legal documents such as wills, LPAs and probate paperwork, ensuring files are accurately named, saved, and uploaded to the correct systems.
• Create, organise, and maintain digital and physical case files, including setting up folders, filing hard copies, and updating records.
• Open new case files, upload documentation, rename and organise files from HubSpot, and input key information into Actionstep and other systems.
• Support teams by preparing documents, printing, collating, scanning correspondence, and assisting with ad‑hoc requests.
• Assist with cheque processing, including preparing banking runs and maintaining accurate financial records.
• Maintain spreadsheets and trackers for documents, post, and case activity where required.
• Support compliance checks, ID verification, and other administrative requirements.
• Answer calls and manage emails as needed, ensuring queries are directed appropriately.
• Keep accurate records at all times, maintaining confidentiality and with high attention to detail.

Who Are You?

• You have experience in an administrative or legal admin role (a start‑up environment is helpful but not essential).
• You’re comfortable handling high volumes of detailed work while maintaining accuracy.
• You’re highly organised and methodical, with a strong eye for detail – small errors don’t slip past you.
• You’re confident using systems and software such as document management tools, CRMs, shared drives, Adobe, and spreadsheets.
• You manage your time well and can juggle multiple tasks in a fast‑paced environment.
• You’re reliable, proactive, and willing to step in where needed during busy periods.
• You understand the importance of confidentiality and handling sensitive information with care.
• You’re happy in a role where the work is operational, structured, and essential to the wider team.

Our Mission

Octopus Legacy is the place to plan for death and find support after loss. When people think about planning for death they think about wills, life insurance and funerals. We take these cold processes and turn them into something more human. Share more than money: leave voice notes, music, recipes. Shape a legacy that connects you while you’re here. And after you’re gone.

Founded by Sam after his mum died suddenly, we’re a group of people who work in death because we’ve been affected by it. We know the difference a good plan makes, and what it’s like when there isn’t one.

Death can come between us, leaving mess, legal fees, frustration. But it can also make us stronger. We see a world where people talk openly about death, and work out the real meaning of legacy, one that connects to them. We’re here to make that world happen.

Benefits

• 27 days holiday + extra day off for your Birthday.
• Work from anywhere in the world for up to 4 weeks per year.
• Vitality Health & Life Insurance.
• Enhanced parental leave.
• Free Will & LPAs + discounts on other Octopus services.
• Cycle to Work Scheme and access to the Electric Vehicle (EV) Salary Sacrifice Scheme.
• Octopus Giving: we match any charitable fundraising that you do up to £500.
• Octopus Springboard: where we help our employees become fully‑fledged entrepreneurs.
• Dog friendly office.
• Breakfast every day, snacks and wellness activities.

We know that to be truly innovative, we need to have a diverse team around us. That is why Octopus Legacy is committed to creating an inclusive environment and is proud to be an equal opportunity employer.