Leasehold Asset Coordinator

Riverside; Liverpool; Hybrid; GBP 31,000 - 35,000; Full time

Benefits offered by this job

Competitive pay

25 days holidays plus bank holidays

Investment in learning and development

Range of benefits

Job summary

Riverside is seeking a Leasehold Asset Coordinator in Liverpool to support the Leasehold Asset Services Manager. You will help ensure leasehold works are delivered cost-effectively, in line with legislation, budgets and the Group’s Asset Management Strategy.

The role offers a hybrid working pattern, 35 hours per week, a six-month fixed-term contract and the chance to contribute to the management of property portfolios across the region.

Qualifications

• Understanding of statutory leasehold legislation.
• Experience in the building industry, ideally Leasehold sector.
• Experience managing and co-ordinating insurance and legal claims.
• Experience producing management reports.
• Results driven with strong analytical skills.
• Experience administering large-scale budgets in line with financial protocols.
• Understanding of data protection and data quality principles.
• Customer focused with excellent written and verbal communication skills.
• Excellent attention to detail with the ability to work under pressure and meet deadlines.

Responsibilities

• Provide administrative support for the programme of works for RHO properties, ensuring works are delivered to cost, quality and timescales.
• Collaborate with stakeholders to ensure asset services requirements are established and communicated.
• Assist in managing sinking and reserve funds and budgetary processes.
• Contribute to preparation of scheme budgets and year-end accounts.
• Monitor repairs spend and ensure correct coding to avoid overspend.
• Provide information for residents’ meetings and governance reporting.
• Support Section 20 compliance and consultation obligations with stakeholders.
• Act as focal point for complaints, tribunals, and insurance/claims administration.
• Embed asset performance framework and monitor KPIs.
• Provide management information and ad hoc reports with detailed analysis.
• Maintain asset records and data quality across systems.
• Manage internal/external stakeholders and leasehold relationships.
• Handle leaseholder queries and process alterations where required.
• Raise purchase orders and ensure timely payments within budgets.
• Ensure health and safety and data protection compliance.

Skills

Leasehold legislation

Analytical skills

Budget management

Communication skills

Attention to detail

Time management

Microsoft Excel

Tools

Microsoft Excel

Job description

Job Description

Job Title: Leasehold Asset Coordinator

Contract Type: 6 months Fixed-term contract

Salary: £31,472.64 (£34,611.95 is achieved after 12 months successful performance in the role)

Working Hours: 35 hours per week

Working Pattern: Monday - Friday

Location: Liverpool / Hybrid

The difference you will make as Leasehold Asset Coordinator

In this role you will support the Leasehold Asset Services Manager to ensure effective asset services are delivered on behalf of RHO managed properties, in line with leasehold legislation including Section 20 and lease requirements, business priorities and the Group’s/ RHO’s Asset Management Strategy, ensuring works are delivered to cost, quality and timescales

About You

We are looking for someone with:

• Understanding of statutory leasehold legislation.
• Experience within the building industry, ideally working within the Leasehold Sector.
• Experience of managing and co‑ordinating insurance and legal claims.
• Experience of producing management reports.
• Results driven with strong analytical skills.
• Experience of successfully administering large-scale budgets in line with agreed financial protocols.
• Understanding of data protection and data quality principles.
• Customer focused with excellent written and verbal communication skills, with the ability to work at all levels within the business.
• Excellent attention to detail with the ability to work under pressure, deliver to strict deadlines and manage conflicting priorities.

Why Riverside?

At Riverside, we’re a housing association with a difference – enhancing the everyday for all our customers. For 90 years, we’ve been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives. We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us.

Working With Us, You’ll Enjoy

• Competitive pay & generous pension
• 25 days holidays plus bank holidays
• Investment in your learning, personal development and technology
• A wide range of benefits

Diversity And Inclusion At Riverside

We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues.

Role profile

Support the Leasehold Asset Services Manager to ensure effective asset services are delivered on behalf of RHO managed properties, in line with leasehold legislation including Section 20 and lease requirements, business priorities and the Group’s/ RHO’s Asset Management Strategy, ensuring works are delivered to cost, quality and timescales

Role Responsibilities

• Provide a range of administrative support as required in the delivery of the programme of works for RHO properties, ensuring works are delivered to cost, quality and timescales, escalating issues and risks to the Leasehold Asset Services Manager as appropriate.
• Support the Leasehold Asset Services Manager to collaborate with a range of stakeholders to ensure RHO asset services requirements are established and clearly communicated and delivery plans meet contractual and compliance requirements, RHO business objectives and cost, quality and timescales.
• Support the Leasehold Asset Services Manager in the use and management of sinking and reserve funds, ensuring all requests are agreed before use by business areas.
• Contribute to the preparation of scheme budgets and year-end accounts, providing effective support to the financial planning and forecasting process and preparing the required budgetary information for presentation at residents’ meetings.
• Monitor the Day to Day repairs reconciliation spend report and ensure correct coding has been applied and take appropriate measures where schemes are close to overspend.
• Assist colleagues with budget setting and year end reconciliation, ensuring invoices are available.
• Provide co‑ordination support in relation to Section 20 of the Landlord and Tenant Act 1985, ensuring requirements are understood by stakeholders and factored in to delivery plans and compliance and consultation obligations are met by carrying out effective administrative activity.
• Act as focal point for complaints, First Tier Tribunals and insurance and legal claims, providing administrative support including arranging attendance at tribunals, carrying out investigative work as appropriate including liaison with leaseholders and third parties, bringing cases to a satisfactory and timely conclusion where possible and recording the outcome using appropriate systems and in the agreed format.
• Support the Leasehold Asset Services Manager to embed the asset performance framework for RHO, monitoring service level agreements and key performance indicators, escalating under performance via the agreed route.
• Provide management information and performance data as required, including supporting the Leasehold Asset Services Manager in the production of ad hoc and cyclical reports as required, with detailed analysis of RHO asset performance data
• Maintain accurate asset records on behalf of RHO, using appropriate systems, ensuring the integrity and quality of data to enable regular analysis to be carried out and reporting to be completed as required
• Manage internal and external stakeholders effectively including tenants, residents, Asset Services colleagues and third parties, building constructive working relationships to effectively deliver the Group’s/ RHO’s Asset Management Strategy and RHO’s business objectives.
• Manage enquiries effectively, providing leasehold and asset services advice and expertise, escalating complaints and complex queries via the appropriate channels to ensure effective resolution.
• Process leaseholder consent to alterations.
• Provide administrative support to ensure effective stock transfers, mergers and acquisitions.
• Raise purchase orders as required using relevant systems, ensuring goods are receipted, payment is arranged within agreed timescales and appropriate budgets are impacted.
• Ensure internal business processes are followed in line with the Group’s policy, procedures and statutory requirements.
• Contribute to the continuous improvement of processes and procedures.
• Respond flexibly to any necessary changes in work priorities and undertake other duties when required to support the effective operation of the service.
• Ensure that all data protection requirements are met in accordance with the Group’s policy, procedures and statutory requirements.
• Ensure that health and safety requirements are met in accordance with the Group’s policy, procedures and statutory requirements.

Additional Information

• The Group has offices across the UK and on this basis, there may be the requirement to travel to other locations to effectively perform this role, albeit that regular support will be required to teams in Camden and Dartford
• The role will be exposed to sensitive information; therefore, the role holder is expected to maintain levels of confidentiality at all times.
• In order to fulfil the requirements of this role, you will be required to work flexibly during the hours of operation.
• The role holder is expected to be committed to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken.

Essential

Knowledge & Experience

• Experience within the building industry, ideally working within the Leasehold Sector.
• Understanding of statutory leasehold legislation.
• Experience of managing and co-ordinating insurance and legal claims.
• Experience of producing management reports.
• Results driven with strong analytical skills.
• Experience of successfully administering large-scale budgets in line with agreed financial protocols.
• Understanding of data protection and data quality principles.
• Customer focused with excellent written and verbal communication skills, with the ability to work at all levels within the business.
• Excellent attention to detail with the ability to work under pressure, deliver to strict deadlines and manage conflicting priorities.
• Excellent team player who can work flexibly to meet business requirements.
• Ability to show initiative and propose solutions to issues identified.
• Results focused with the ability to take ownership of tasks.
• Commercially aware with a focus on continuous improvement.
• Proficient in the use of Microsoft Office, including excel

Desirable

• Previous experience of using CRM software.

About Us

Riverside is one of the UK’s leading not-for-profit social housing and regeneration organisations, owning or managing around 75,000 homes from Irvine to Kent. We are a leading provider of supported housing services, particularly for those affected by homelessness, and our track record of transforming lives and revitalising neighbourhoods dates back over 90 years. We have plans to build over 15,000 affordable homes over the next decade.

Our Values and Behaviours

Creating an Inclusive Environment