Learning Management System Administrator

Royal Marsden; Sutton; On-site; GBP 33,000 - 36,000; Part time

Benefits offered by this job

Flexible working

Job summary

The Royal Marsden NHS Foundation Trust is seeking a skilled Learning Management System (LMS) Administrator to support the administration of our Learning Hub. You will handle learner support, system configuration and ongoing maintenance, collaborating with staff across departments to ensure data quality and system effectiveness.

The role is part-time (18.75 hours per week) on a permanent contract, with a pro rata salary of £33,262–£36,027 per year.

Qualifications

• Experience as an LMS Administrator with end-to-end responsibilities.
• Experience using learning platforms and data reporting.
• Knowledge of governance and data quality in learning systems.

Responsibilities

• Provide operational and administrative support for the Learning Hub.
• Create and maintain course pages, audiences, and reports.
• Manage learner records, accounts and compliance reporting.
• Collaborate with workforce, IT and trainers to improve the system.

Skills

Good written communication

Good oral communication

Organisational skills

Attention to detail

Ability to work under pressure

Prioritisation

Team collaboration

Education

GCSE English & Maths

Tools

Totara LMS

Job description

Learning Management System Administrator

NHS AfC: Band 4

Main area Administrative Grade NHS AfC: Band 4 Contract Permanent Hours Part time - 18.75 hours per week Job ref 282-OD1878

Employer The Royal Marsden NHS Foundation Trust Employer type NHS Site The Royal Marsden Sutton Town Sutton Salary £33,262 - £36,027 pro rata Salary period Yearly Closing 13/09/2026 23:59 Interview date 28/09/2026

Job overview

The Royal Marsden NHS Trust is looking for a skilled and motivated Learning Management System (LMS) Administrator to support the administration of our digital learning platform. The role involves providing end-to-end LMS administration, including learner support, system configuration, and maintenance activities. Applicants must have experience working as a LMS Administrator.

Main duties of the job

1.1 The post holder will provide operational and administrative support for the Trust’s Learning Management System (Learning Hub), ensuring the effective delivery, maintenance, and continuous improvement of digital learning resources. Working closely with internal departments, trainers, subject matter experts, and system providers, they will support the administration of learning content, maintain system functionality, and uphold data quality standards.
1.2 Key responsibilities include managing a comprehensive portfolio of online learning courses, audiences, certifications, assessments, evaluations, and dashboards; maintaining learner records and user accounts; producing statutory, compliance, and ad hoc reports; and ensuring the accuracy and integrity of learning data in line with Information Governance requirements.
1.3 The role requires close collaboration with workforce, administrative, and technical teams to support system enhancements, testing activities, and ongoing service improvements. The post holder will provide guidance on course administration and reporting and help ensure organisational compliance with learning and development requirements.

Working for our organisation

The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Daycare Unit in Kingston Hospital.

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

Detailed job description and main responsibilities

For further information please refer to the Job Description and Person Specification:

2.1 Create and administer system accounts for Institute of Cancer Research (ICR) staff, external partners, volunteers, students, honorary contract holders, and other non-standard user groups requiring access to the Learning Hub.
2.2 Create, manage, and maintain course pages, providing guidance and recommendations to Learning and Development colleagues, educators, and subject matter experts on course page design and structure.
2.3 Ensure the online course catalogue remains accurate, current, and aligned with organisational requirements.
2.4 Maintain and enhance the look, functionality, and user experience of the Learning Hub, ensuring a high-quality and accessible learning environment.

2.5 Manage audience structures within the Learning Management System, including the creation, maintenance, and review of dynamic and manual audiences to support mandatory training assignment, learner targeting, compliance monitoring, and organisational reporting requirements.

2.6 Create, configure, and maintain certification programmes within the Learning Management System (Totara), ensuring learning pathways, renewal requirements, compliance rules, and recertification periods are accurately aligned to organisational and statutory training requirements.

Education/Qualifications

• A good level of computer literacy including Microsoft Word, Excel PowerPoint and Outlook
• Educated to GCSE level including English & Maths at Grade C or equivalent

Experience

• Experience in an office administrative role and providing high quality administrative support to others
• Experience of using computer systems for data input, reporting and statistical manipulation
• Experience of providing a quality service to customers and diffusing difficult situations
• Experience in working with learning management systems
• Knowledge and understanding of Learning Management Systems, with experience of the Totara platform.
• Ability to learn, apply, and support new system enhancements and functionality within Totara environments.

Skills Abilities/knowledge

• Good written communication skills; ability to produce and compose documents to a high standard of presentation with good written English
• Good oral communication and interpersonal skills; ability to provide clear instruction, convey confidence and use questioning to check understanding and ability to confidently communicate with staff at all levels
• Ability to work without close supervision and organise, anticipate and plan workload.
• Ability to remain calm when under pressure and cope with unanticipated demands
• Ability and initiative to prioritise a busy workload
• Attention to detail when managing multiple tasks
• Good organisational, coordination and planning skills
• Able to ‘think on your feet’ to solve problems when they arise

The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.

As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.

Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment. Please ensure your information is accurate to avoid errors with processing your application

All applicants will be contacted by email to the address supplied on your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

Flu Vaccination – What We Expect of our Staff

At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.

The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.