Learning Environment Co-ordinator

Portsmouth Hospitals University NHS Trust; Portsmouth; Sur place; GBP 28 000 - 34 000; Plein temps

Résumé du poste

Portsmouth Hospitals University NHS Trust is seeking a Learning Environment Coordinator to coordinate learner placements and support the quality of learning environments. You will provide administrative and practical support to learners, educators and placement teams.

Key duties include learner placement coordination, learning environment quality assurance, and information management. A Level 4/5 qualification in related subjects is desirable, with strong data management and communication

Qualifications

• Experience of working in a professional, educational, healthcare or administrative environment.
• Experience of supporting the delivery of training, presentations or educational activities within a workplace setting.
• Experience of maintaining datasets, records and producing routine reports or presentations.
• Experience of supporting others through guidance, demonstrations, presentations or educational activities.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook and Teams.

Responsabilités

• Learner placement co-ordination: coordinate day-to-day learner placement activity.
• Maintain accurate information on placement capacity, allocations, utilisation and quality checks.
• Liaise with universities, colleges, training providers and internal departments regarding placements.
• Monitor placement arrangements and elevate issues or exceptions as required.
• Learning environment quality and assurance: support audits, evaluations and quality improvement activities.
• Maintain action plans and trackers arising from placement reviews.
• Monitor learner feedback and identify themes for improvement.
• Support implementation of the Safe Learning Environment Charter and other educational quality standards.
• Escalate concerns relating to learner safety, placement quality or learning environments.
• Learner and educator support: act as first point of contact for routine learner placement enquiries.
• Provide information, guidance and signposting to learners, Practice Supervisors, Practice Assessors and Practice Educators.
• Organise and support learner inductions, workshops, education sessions and awareness events.
• Promote a positive, inclusive and supportive learning culture.

Connaissances

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Data management

Analytical skills

Communication skills

Organisational skills

Formation

Level 4/5 qualification in Business Administration, Education, Learning and Development, or related subject

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Description du poste

• Weekly Hours / Programmed Activities: 37.5
• Salary Band: Band 5
• Staff Group: Administrative and Clerical
• Contract Type: Permanent
• Job Area: Admin and Corporate

Company Description

The Learning Environment Team is responsible for coordinating learner placements, supporting the quality and safety of practice learning environments, and enhancing the learner experience. The team works collaboratively with education partners and clinical services to develop the healthcare workforce and ensure high standards of practice learning across the organisation.

About the Trusts

The Isle of Wight NHS Trust provides integrated health services to around 142,000 residents, offering the opportunity to work in a supportive community healthcare system.

The Portsmouth Hospitals University NHS Trust is one of the largest hospital trusts on the south coast, providing services to around 675,000 residents and recognised nationally for research and education.

Job Description

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.

Full time hours: 37.5 per week

Permanent contract

The main duties of the Learning Environment Coordinatorare to coordinate learner placements, support the quality of learning environments, and provide administrative and practical support to learners, educators, and placement teams.

Learner placement co-ordination

• Coordinate day-to-day learner placement activity.
• Maintain accurate information on placement capacity, allocations, utilisation and quality checks.
• Liaise with universities, colleges, training providers and internal departments regarding placements.
• Monitor placement arrangements and elevate issues or exceptions as required.

Learning environment quality and assurance

• Support audits, evaluations and quality improvement activities.
• Maintain action plans and trackers arising from placement reviews.
• Monitor learner feedback and identify themes for improvement.
• Support implementation of the Safe Learning Environment Charter and other educational quality standards.
• Escalate concerns relating to learner safety, placement quality or learning environments.

Learner and educator support

• Act as a first point of contact for routine learner placement enquiries.
• Provide information, guidance and signposting to learners, Practice Supervisors, Practice Assessors and Practice Educators.
• Organise and support learner inductions, workshops, education sessions and awareness events.
• Promote a positive, inclusive and supportive learning culture.

Information management and reporting

• Maintain accurate placement records, databases and reporting systems.
• Produce reports, presentations, summaries, briefings and management information.
• Monitor data quality and ensure compliance with information governance requirements.
• Collect, check and summarise learner feedback and other educational data.

Partnership and stakeholder working

• Build effective relationships with learners, clinical teams, managers and education partners.
• Work collaboratively with higher education institutions, further education providers and training organisations.
• Attend meetings, provide updates and record actions.

Service improvement and projects

• Support Trust-wide education, workforce and quality improvement initiatives.
• Contribute to audits, surveys and evaluations.
• Identify opportunities to improve placement processes and learner experience.
• Share examples of good practice and support educational projects.
• Level 4 or Level 5 qualification in Business Administration, Education, Learning and Development, or a related subject.
• Evidence of ongoing record of learning

Experience

• Experience of working within a professional, educational, healthcare or administrative environment.
• Experience of supporting the delivery of training, presentations or educational activities within a workplace setting.
• Experience of maintaining datasets, records and producing routine reports or presentations.
• Experience of supporting others through guidance, demonstrations, presentations or educational activities.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook and Teams.
• Knowledge of data management, reporting processes and record keeping.
• Good numerical, analytical and problem-solving skills.
• Strong organisational, planning and prioritisation skills, with the ability to manage a varied workload and meet deadlines.
• Good written and verbal communication skills and the ability to build effective stakeholder relationships.
• Understanding of confidentiality, information governance, equality, diversity and inclusion requirements.
• Experience of using learner placement, workforce, training or education management systems.
• Experience of working with Higher Education Institutions, Further Education providers or training organisations.
• Experience of working within the NHS, healthcare, education or wider public sector.
• Experience of supporting learners, students or apprentices.
• Experience of contributing to quality improvement, service development or project-based activities
• Knowledge of higher and further education programmes and learner pathways.
• Understanding of learner placement processes, quality assurance requirements and learning environments.
• Knowledge of NHS education, workforce development or learner support processes.
• Knowledge and understanding of the Safe Learning Environment Charter.

Additional Information

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.

All of our hospitals operate a strict no smoking policy. Smoking cigarettes or tobacco products is not allowed on any of the grounds or in any of the buildings run by us. This applies to patients, staff, carers and visitors to Trust premises.

Our goal is to improve the health and wellbeing of everyone we care for and, by making sure that our NHS services are smoke-free, we benefit the health of people who use our services as well as the health of the people who work for us.