Learning & Development Administrator

NHS National Services Scotland; Irvine; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated administrative support professional to join their Learning and Development team. In this role, you will provide essential administration support to senior management and coordinate learning programs, ensuring compliance with quality procedures. You will also assist in various projects and provide helpdesk assistance for key systems. This position offers a fantastic opportunity to contribute to the growth and development of the workforce, making a meaningful impact in the community. If you are organized, communicative, and passionate about supporting others, this role is perfect for you.

Qualifications

• Experience in providing comprehensive administrative support.
• Ability to coordinate learning programs and liaise with stakeholders.

Responsibilities

• Provide administrative support to Senior Management and Learning Advisors.
• Assist in the administration of projects within the Learning and Development Department.

Skills

Administrative Support

Communication Skills

Project Coordination

Customer Service

Education

High School Diploma

Relevant Certification

Tools

iMatter

LearnPro eLearning Platform

TURAS Appraisal

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

Our purpose:

Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran.

Our values:

• Caring, safe, respectful

To find out more about NHS Ayrshire and Arran please click here - NHS Ayrshire & Arran - Home (nhsaaa.net)

What you will do:

Working within the Learning and Development team as part of the Department of Organisation and Human Resource Development you will be responsible for providing comprehensive administration support which will support the learning and development function to meet customer needs and expectations.

This will involve providing comprehensive administration support to Senior Management within the department, co-ordinating the administration of learning programmes liaising with Learning and Development Advisors and other key stakeholders in the Organisation.

You will assist in the administration of projects within the Learning and Development Department and administer learning and development support which complies with Organisational and Departmental quality procedures and systems.

Post will be based predominately at the Training Centre, Ayrshire Central Hospital, Irvine and may be required to work at the Education Centres, Crosshouse and Ayr to provide administrative support.

You will support and provide helpdesk assistance for systems such as iMatter, LearnPro eLearning Platform, LearnPro Course Booking System, Turas Learn and TURAS Appraisal.

Hours: The post is 37 hours and will be 9am-5pm on Monday-Thursday and 9am-4.30pm on Fridays.

Driving Licence/Car Ownership:

Car licence/Car ownership is essential to this role.

Informal enquiries to Claire Dunlop, Business Support Manager on 01294 323100.

ADDITIONAL INFORMATION FOR CANDIDATES

• You should apply for this post by completing the application process on JobTrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
• NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk