Leading Creative Agency - Resource and Operations Coordinator

Pulse Ltd; London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading digital agency in London seeks a skilled Operations & Resourcing Coordinator for a one-year hybrid contract. The role involves managing agency resources, supporting teamwork across diverse projects, and ensuring operational efficiency. Ideal candidates are experienced in creative agencies and can handle multiple tasks effectively.

Qualifications

• Previous experience in a creative agency is preferred.
• Ability to manage multiple tasks efficiently.
• Experience working with diverse projects.

Responsibilities

• Manage resourcing plans across projects and monitor team availability.
• Support onboarding/offboarding of staff and manage office logistics.
• Collaborate with various teams on production logistics.

Skills

Project Management

Team Collaboration

Conflict Resolution

Communication

Organizational Skills

Job description

Our client, a leading, cutting-edge Digital Agency based in London, are looking for a Operations & Resourcing Coordinator to join their team on a one year contract. This role is hybrid, two days in the office, three remote working across global blue-chip clients. Duties for this role will include, but are not limited to:

• Manage and update resourcing plans across agency projects using specific tools
• Track team availability, monitor project pipeline, and resolve resourcing conflicts
• Collaborate with Producers, Account Managers, Creative and Strategy Leads on scheduling and capacity planning
• Generate regular resourcing reports for the Director of Operations & Leadership Team
• Oversee the day-to-day running of the office/studio space, ensuring it is organised and efficient
• Manage office supplies, equipment, facilities, and vendor relationships
• Support the onboarding and offboarding of staff and freelancers
• Help coordinate team events, meetings, and agency culture initiatives
• Assist Production and Creative teams with production planning and logistics
• Coordinate freelance bookings, crew scheduling, and production resources
• Help manage production documentation, talent contracts, and call sheets
• Support Producers with day-to-day production admin and coordination
• Be willing to jump in and assist on a wide range of creative production needs when required

Ideal candidates for this role will have previous creative agency experience and have worked across various different projects - and comfortable with spinning many plates at the same time. To be considered for this fantastic contract role, get your CV across now and don't miss out!

We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV [e-mail]

"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."

Bonnie O'Hara