Leadership Support Assistant

We are excited to find a dependable and trustworthy Leadership Support Assistant to offer administrative support to our Managing Director and Leadership team. This position is key to keeping the MD's office running smoothly, allowing them to concentrate on important strategic tasks and projects.

In this position, you'll be assisting our Managing Director by managing their diary and coordinating travel plans. Plus, you'll play a vital role in supporting our leadership team with administrative tasks. As a key point of contact for everyone, you'll be connecting with various departments and individuals to offer guidance and assistance.

Located in our Woking office, you'll be the first point of contact for our visitors. You'll help maintain our site, coordinate appointments, and ensure that everyone arrives safely. Plus, you'll take the lead in ensuring our office runs smoothly and take pride in managing our facilities.

Key Responsibilities

1. Efficient and smooth diary management for the Managing Director and leadership team members
2. Creating PowerPoint presentations and owning some projects ensuring team members across the business update plans on a regular basis.
3. Working with the Softener Supplies Manager to manage facilities on site, including tracking dates for services and holding relevant documents securely
4. Responsible for coordinating travel, accommodation, events and meetings requirements
5. Set and maintain office standards
6. Plan and organise the replenishment of consumables and stationery
7. Point of contact for visitors onsite, ensuring all visitors follow health and safety guidelines
8. Manage the relationship with key suppliers e.g. confidential waste, cleaners etc
9. Support H&S requirements e.g. fire alarm tests, data reporting etc
10. Work with our Field Operations team with onsite fleet queries and hold keys securely
11. Daily post management, distributing appropriately
12. Support the administration of credit card statements and expenses for the Leadership team

1. Strong communication skills and a confident team player
2. Excellent problem solving, organisational skills and ability to use own initiative
3. Familiar with working to deadlines and remaining calm under pressure
4. Ability to build relationships and engage at all levels
5. Strong software system skills - including Outlook, PowerPoint and Microsoft Excel
6. Ability to build out professional presentations on PowerPoint
7. Able to use Project planning tools, GANT charts etc
8. Experience of organising events and diary management

1. Competitive salary and performance-based incentives
2. Free onsite parking
3. Pension Scheme
4. Ongoing opportunities for career growth and development
5. Wellbeing programs and EAP
6. Access to ongoing learning and development through our online learning platform