Lead Panel Support - Preventative Analytics for Youth Justice Advisory Panel (PAYJAP)

Bidvane; Greater London; Hybrid; GBP 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid working

Civil Service Pension Scheme 28.97%

25 days annual leave + 8 bank holidays

Learning budget £1k per person

Job summary

The Ministry of Justice seeks a talented Secretariat professional to operate the PAYJAP and its sub-panels, handling meetings, papers and decisions. You will maintain governance records and coordinate diverse stakeholders, including academia and external partners.

You will prepare briefings, handle FOI responses and keep GOV.UK pages up to date, while promoting panel awareness and supporting related Youth Justice Data initiatives within a multi‑agency environment.

Qualifications

• Experience building effective working relationships across government, academia and external partners.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Clear, professional written communication and presentation skills.
• Judgement and sensitivity in a complex multi-agency setting.

Responsibilities

• Manage day-to-day operation of PAYJAP and its sub-panels.
• Provide secretariat support: plan meetings, prepare papers, record decisions, track actions.
• Coordinate contributions from panel members and external partners.
• Maintain governance records, membership, terms of reference and documentation.
• Ensure outputs and activities are documented and shared under governance processes.
• Prepare briefings, correspondence, and responses to enquiries and FOI requests.
• Maintain GOV.UK pages with content team, build relationships with MoJ and partners.
• Promote awareness of the panel through internal and external engagement.
• Support wider Youth Justice Data projects tied to the panel’s programme.

Skills

Excellent organisational skills

Excellent written communication

Strong stakeholder management

Relationship building across govt & un

Job description

The post sits within the Youth Justice Data team at Justice Digital, Data and Science, part of the Ministry of Justice, and supports the ministerially chaired Preventative Analytics for Youth Justice Advisory Panel. The work centres on running the panel day to day: planning quarterly meetings, preparing papers, recording decisions, keeping governance records and maintaining its GOV.UK pages. The panel scrutinises proposals to use machine learning in youth justice, so the post draws on policy as well as administration. Candidates must be willing to undergo BPSS clearance.

What the job involves

• Manage the day-to-day operation of PAYJAP and its sub-panels
• Provide secretariat support, including planning meetings, preparing papers, recording decisions and tracking actions
• Coordinate contributions from panel members, including expert volunteers, MoJ colleagues and Arm's Length Body representatives
• Maintain governance arrangements, including membership records, appointments, terms of reference and supporting documents
• Ensure the panel's outputs, decisions and activities are documented and shared under agreed governance processes
• Prepare briefings, correspondence and responses to internal enquiries and FOI requests about the panel
• Maintain and update the panel's GOV.UK pages with the GOV.UK content team
• Build working relationships across MoJ, other departments, academia and partner organisations
• Promote awareness of the panel through internal and external engagement
• Support wider Youth Justice Data projects linked to the panel's programme of work
• Develop understanding of the youth justice system, its data and the administrative processes behind preventative analytics

What’s required

Experience

• Experience building effective working relationships across government, academia and external partners, including with senior stakeholders

Skills & knowledge

• Excellent organisational skills, managing competing priorities and deadlines in a fast-paced, changing environment
• Excellent written communication and confident presentation to varied audiences, in person and online
• Strong stakeholder management skills
• Sensitivity and judgement in a complex multi-agency environment

Checks & eligibility

• Willingness to be assessed for BPSS clearance

What’s offered

• Employer pension contribution of 28.97% through the Civil Service Pension Scheme
• 25 days' annual leave, rising to 30 after 5 years, plus 8 bank holidays and a privilege day for the King's birthday
• Flexible working, including hybrid working, part-time working and compressed hours
• 10% of working time allocated to personal and professional development
• £1k per person learning budget, with conferences, professional accreditation and e-learning
• Maternity, adoption and shared parental leave of up to 26 weeks at full pay, 13 weeks at partial pay and 13 further weeks
• Maternity support or paternity leave at full pay for 2 weeks