Lead Document Controller

King & Moffatt Building Services; Wolverhampton; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading building services provider is seeking a Document Controller to manage site administration support. This role includes coordinating document processes, managing a team, and ensuring compliance with company policies. The ideal candidate should have experience in site administration and proficiency in Microsoft Office 365. Competitive salary and benefits offered, along with opportunities for professional development.

Benefits

Competitive salary

Professional Development support

Employee Assistance Program

Health and Wellness programs

Qualifications

• Previous experience within a similar on-site administration role.
• Excellent organisational skills and the ability to work on a busy site.

Responsibilities

• Coordinate all site administration duties on a project.
• Manage a team of Site/Document Controllers.
• Create and maintain a robust filing and archive system.

Skills

Microsoft Office 365 proficiency

Organizational skills

Written communication

Communication skills

Job description

Overview

King & Moffatt Building Services have over 45 years of experience providing complete Mechanical and Electrical services across sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy. From design to installation and ongoing maintenance, our workforce delivers efficient, reliable, and best-in-class service. We are a Deloitte Best Managed Company Award winner for eight consecutive years and operate as a full building services solutions provider with a track record of delivering large-scale projects in Ireland, the UK, and mainland Europe.

Position: Document Controller / Site Administration support on a project basis. This role coordinates site administration duties, supports management, and contributes to the project’s document management processes.

Responsibilities

• Efficiently undertake and coordinate all site administration duties on a project, providing admin support to management.
• Manage a team of Site/Document Controllers.
• Contribute to the setup, implementation and development of the common data environment (CDE).
• Allocate projects to Document Controllers.
• Conduct training for Site Operatives / Project team.
• Carry out internal audits on projects.
• Resolve queries related to documents.
• Manage K&M project SharePoint system – coordination of project folders.
• Manage and control all project information received using the appropriate software package/system and clients\' portals, wherever possible.
• Assist with site setup and wider responsibilities under the Project Management System.
• Coordinate meetings, the collation of reports and the follow-up of actions.
• Create and maintain a robust filing and archive system.
• Ensure full compliance with all Company policies and ISO accreditations.
• Maintain site records – Weekly Progress Report.
• Assist the Health and Safety team in audit processes and to record safety documentations on SharePoint.
• Liaise with main contractor and sub-contractors’ Document Control or Site Admin on the provision of documentation.
• Active role in setting up, implementing, managing and improving the document management process.

Qualifications

• Previous experience within a similar on-site administration role.
• Proficient in using Microsoft Office 365.
• Excellent organisational skills and the ability to work on a busy site/work environment.
• Excellent written and communication skills.
• Ability to build rapport with the project team and wider professional team.
• Full driving license.

Benefits

• Competitive salary
• Professional Development support
• Employee Assistance Program
• Health and Wellness programs
• Travel around UK sites required; some travel to Ireland may be required.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Construction

We are an inclusive and diverse employer that values equal opportunities for all employees.