Lead Document Controller

Wood; Aberdeen City; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading consulting and engineering firm in Aberdeen is seeking a Lead Document Controller. This role involves coordinating a team, managing project documentation, and ensuring communication across project interfaces. The ideal candidate should possess excellent organizational and communication skills, with experience in electronic document management systems. This position offers flexible hybrid working arrangements and a competitive salary.

Benefits

Flexible working arrangements

Competitive salary with regular reviews

33 days annual leave

Generous pension scheme

Private medical cover

Commitment to professional development

Qualifications

• Excellent organizational skills and effective communication.
• Ability to lead and motivate a team.
• Experience with document management systems.

Responsibilities

• Coordinate and supervise a team of document controllers.
• Manage project documentation throughout its lifecycle.
• Produce reporting metrics from Electronic Document Management Systems.

Skills

Communication skills

Organizational skills

Knowledge of MS Office

Knowledge of SharePoint

Knowledge of Documentum

Knowledge of Adobe

Skilled in electronic data management systems

Job description

Job Description

Remarkable people, trusted by clients to design and advance the world.

Wood is currently recruiting for a Lead Document Controller with excellent organisation skills, effective communication and interpersonal skills and with the ability to lead, motivate and develop a team. This role supports our Operations business and based in Aberdeen with hybrid working (2 days remote, 3 days in the office).

The Role

The successful candidate will be responsible for coordinating and supervising a team of document controllers, ensuring all technical documentation associated with the assigned project scope is managed in accordance with Wood procedures.

You will establish and maintain effective working relationships ensuring communication across the project interfaces.

Our Clients and Projects

Designing the future. Transforming the world.

Our Upstream team will continue to play an important role in providing energy security. We design, engineer, build, operate and maintain the most complex assets in the world, in the harshest of environments, providing solutions across the asset life cycle from concept to decommissioning.

At all levels our goal is the same: to provide our clients with complete assurance that their asset is in safe hands.

What We Can Offer

• Meaningful and interesting projects Upstream production will continue to play an important role in providing energy security across the globe
• Flexible working arrangements that balance client, team and individual needs offering hybrid working where relevant
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
  
  

Responsibilities

• Ensure all project documentation is managed throughout its lifecycle via Document management systems (Documentum and SDx)
• Ensure all documentation is issued to the client as per client requirements and in an expedient manner
• Ensure files are maintained in accordance with Wood procedures
• Produce reporting metrics from EDMS as required
• Ensure document management procedures satisfy project, client, and regulatory requirements
• Manage Electronic Document Management Systems (EDMS)
• Monitor progress of in-house and Client reviews of technical data
• Perform all supervisory duties required to support the Project Document Management team
• Communicate with Project Manager, Client and Third Parties to agree standards, systems, handover and close - out of project activity to meet project requirements
• Be involved in developing and maintaining document management performance targets
• Ensure the team is fully trained in all systems and that they work in accordance with the procedures / work instructions and to the project distribution matrices
  
  

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected

• Knowledge of MS Office
• Knowledge of SharePoint / Documentum / ProjectWise or similar electronic document
• management system
• Knowledge of Adobe
• Communication skills - both written and verbal
• Skilled in word processing, spreadsheets, database applications and electronic data management systems
  
  

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.