Lead Contract Support Administrator

Rydon Group Ltd; Gloucester; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Competitive Salary

Pension Scheme

Life Assurance

Health Cash Plan

24/7 EAP Service

Wellbeing Champions

Employee Discount Scheme

Flexible Benefits

Cycle to Work

Job summary

Rydon Group Ltd in Bristol is seeking a Lead Contract Support Administrator to manage day-to-day administration for our NHS hard facilities maintenance contract at Blackberry Hill Hospital. You will monitor tasks, ensure compliance documentation in Planet FM, coordinate with sub-contractors, engineers and service managers to keep work recorded and completed.

You will line-manage two Coordinators, monitor PPM tasks, manage subcontractor paperwork, and produce reports for audits and health and

Qualifications

• Experience in maintenance contract administration.
• Familiar with CAFM systems.
• Strong multi-tasking and prioritisation.
• Line management experience preferred.

Responsibilities

• Carry out regular monitoring of PPM tasks to ensure timescales are met.
• Monitor defects identified through PPM to ensure timely closures.
• Ensure all sub-contractor paperwork is completed and stored correctly.
• Generate and maintain reports for audits and health and safety.
• Provide direction to two Coordinators and support line management.

Skills

Customer service

MS Office

CAFM systems

Administration

Line management

Contract administration

Tools

Planet FM

Job description

As Lead Contract Support you will be supporting our hard facilities maintenance contract at Blackberry Hill Hospital with day to day administration functions. You will take responsibility in monitoring tasks to completion and ensuring that all required compliance documentation is held within our repairs system (Planet FM). The successful candidate will liaise with sub-contractors, our contact centre team, engineers and service managers as required to ensure all contractually required work is complete, and recorded correctly.,

• Carryout regular monitoring of PPM (planned preventative maintenance) tasks to ensure that they are completed in line with timescales
• Monitor defects identified through PPM tasks to ensure remedial works are closed out in a timely manner.
• Monitor the statutory compliance tracker for the contract ensuring that all inspections are planned and any follow on reactive works are closed out promptly in line with our standard procedures.
• Ensuring that contract paperwork has been completed and stored correctly. Processing of subcontractor and operative work orders.
• Ensure all sub-contractors documentation (Risk Assessment & Method Statements) are received prior to attending site and evaluated by relevant person.
• Set up sub-contractor performance review meetings in line with the agreed annual programme and ensure that all sub-contractor documentation is updated and loaded on to our web portal.
• Generate helpdesk reports from Planet FM as required for each site for audits, client reporting and health and safety reporting
• Filing of all statutory compliance reports and certificates.
• Monitor the contracts training matrix and liaising with L&D/ H&S department and Contract/Service Managers to ensure training is completed and our files are updated.
• Line Management of two Co-ordinators by providing direction, managing performance and providing support.

The successful candidate will demonstrate previous experience of working in an administration position for a maintenance company and be familiar with statutory compliance administration. It would be an advantage for this experience to have been gained within a company providing a repairs and maintenance service to the NHS, however this is not essential.

You will have excellent customer service skills (including good telephone and written communication skills), strong Microsoft Office skills including the use of Outlook, Word and Excel and also be familiar with CAFM systems. You will have strong administration experience, used to multi-tasking and prioritising your work with minimum supervision. Previous line management experience would also be an advantage.

We now have an exciting opportunity for a Lead Contract Support Administrator to join our hard facilities repairs and maintenance team at Blackberry Hill Hospital in Bristol. Rydon has established a strong reputation for the quality within our maintenance division with a particular focus on NHS Hard Facilities Management - consisting of responsive repairs as well as planned/preventative maintenance. We look after more than 250 buildings on behalf of 20 NHS Trusts on a planned and responsive repairs and small works projects basis. We provide maintenance services to acute (hospital's), mental health trusts, ambulance and primary care trusts.

• Competitive Salary
• 25 days holiday, which can be increased to 30 days with our holiday purchase scheme.
• Pension Scheme: 4% contributory.
• Life Assurance and Income Protection.
• Health Cash Plan: helping you spread the cost of essential healthcare
• 24/7 EAP Service: free advice, counselling and support for you and your family whenever you need it.
• Wellbeing and mental health champions readily available at work.
• Access to an employee discount scheme which includes a wide-range of special offers and discounts on insurances, lifestyle goods and services.
• Flexible benefits for you to choose from including Critical Illness, DenPlan and Cycle to work schemes.
• Employee Referral Scheme: recommend a personal connection to us and claim a cash reward for their successful hire.
• Full training, ongoing coaching and support
• Opportunities for you to progress your career within the business

This is a full time permanent position. Working hours are Monday to Friday 8am to 5pm., As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits.