Lead Administrator - West

Oxford Health NHS Trust; Witney; On-site; GBP 25,000 - 30,000; Full time

Job summary

A community healthcare provider is seeking a dynamic Lead Administrator to support District Nursing and Community Therapy Services teams in West Oxfordshire. This multifaceted role involves managing an administrative team, ensuring timely patient referrals, and maintaining accurate records. The ideal candidate will have strong organizational skills, experience in an administrative position, and be proficient in MS Office. The organization offers numerous benefits, including career progression and generous annual leave.

Benefits

Excellent opportunities for career progression

27 days annual leave plus bank holidays

NHS Discount

Employee Assistance Programme

Qualifications

• Experience managing others in an administrative role.
• Ability to multitask in a busy environment.
• Strong organizational skills.

Responsibilities

• Supporting patient referrals and maintaining records.
• Managing the administrative team across multiple offices.
• Organizing meetings and taking minutes.

Skills

Proficient in MS Office Suite

Excellent communication skills

Problem-solving ability

Education

NVQ Level II in business administration

Tools

EMIS

Job description

This role is being duplicated across the county, please don't apply for more than one position.

Please let us know in your supporting statement if you are applying for South Oxfordshire, West Oxfordshire or Oxford City.

We're looking for a dynamic Lead Administrator to support the District Nursing and Community Therapy Services teams in West Oxfordshire.

This role is going though a job evaluation therefore some duties may change.

This is a varied and demanding role that will provide opportunities for developing processes within a friendly team of clinicians and administrators to ensure patient needs are met and that accurate paper and electronic records are maintained.

You will be highly organised with the ability to multitask and problem solve in a busy and varied environment.

Main duties of the job

As Lead Administrator, you will be responsible for the day-to-day organisation of the administrative team across two offices and work flexibly to meet the needs of this multi-disciplinary team. You will need excellent communication skills and be reliable and punctual and have experience in managing a small team.

• In this varied role, you will have an active involvement in supporting Trust policies for core tasks, health & safety, auditing and maintaining accurate records. There will be opportunities to work directly with clinicians, minute meetings and develop processes.
• You will need to be able to work calmly and efficiently in a busy environment, motivating and supporting the administrative team and be able to work autonomously.
• To provide administrative support for meetings including organising meetings, preparing agendas, taking minutes, and completing action plans.
• To lead in the day-to-day office management, for example, facilities, room bookings, stock management and liaising with the Trust Estates team and building managers.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the "candidate guide to making an application" which is attached to all roles. Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people\'s homes, delivering care as close to home as possible.Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount
• Lease car scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (waiting lists may apply)
• Staff networking and support groups

Job responsibilities

The successful candidate will be highly motivated with administration experience. You will be responsible for ensuring smooth and timely patient referrals and maintaining patient records. You will be self-motivated and able to work autonomously as well as showing initiative and promoting new ideas on how to improve the service.

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person Specification

Knowledge

• Proficient in the use of MS Word, Excel, Outlook and Teams.
• Knowledge of EMIS.

Qualifications

• NVQ Level II in business administration or equivalent experience.

Experience

• Ability to manage and prioritise own workload.
• Experience of managing others

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Oxford Health NHS Trust

Address

Witney Business Information Centre, Windrush Industrial Park