Lead Administrator - West

Oxford Health NHS Foundation Trust; Brighthampton; On-site; GBP 80,000 - 100,000; Full time

Job summary

A healthcare provider in England is seeking a dynamic Lead Administrator to support the District Nursing and Community Therapy Services teams. This varied role involves day-to-day management of the administrative team, ensuring efficient operations, and maintaining accurate records. Strong multitasking and problem-solving skills are essential for this busy environment. The role offers excellent career progression opportunities and benefits including 27 days annual leave and NHS discounts.

Benefits

Excellent opportunities for career progression

27 days annual leave

NHS Discount

Pension scheme

Lease car scheme

Employee Assistance Programme

Mental Health First Aiders

Staff accommodation

Staff networking and support groups

Qualifications

• Experience managing an administrative team.
• Ability to support Trust policies and maintain records.
• Strong organisational skills and ability to work autonomously.

Responsibilities

• Organise the administrative team across two offices.
• Support health & safety auditing and record maintenance.
• Manage office operations, including facilities and stock.

Skills

Excellent communication skills

Team management

Organisational skills

Ability to multitask

Problem-solving

Experience in administrative roles

Job description

Overview

This role is being duplicated across the county, please don't apply for more than one position. Please let us know in your supporting statement if you are applying for South Oxfordshire, West Oxfordshire or Oxford City. We're looking for a dynamic Lead Administrator to support the District Nursing and Community Therapy Services teams in West Oxfordshire. This role is going through a job evaluation therefore some duties may change. This is a varied and demanding role that will provide opportunities for developing processes within a friendly team of clinicians and administrators to ensure patient needs are met and that accurate paper and electronic records are maintained. You will be highly organised with the ability to multitask and problem solve in a busy and varied environment.

Responsibilities

• As Lead Administrator, you will be responsible for the day-to-day organisation of the administrative team across two offices and work flexibly to meet the needs of this multi-disciplinary team. You will need excellent communication skills and be reliable and punctual and have experience in managing a small team.
• In this varied role, you will have an active involvement in supporting Trust policies for core tasks, health & safety, auditing and maintaining accurate records. There will be opportunities to work directly with clinicians, minute meetings and develop processes
• You will need be able to work calmly and efficiently in a busy environment, motivating and supporting the administrative team and be able to work autonomously.
• To provide administrate support for meetings including organising meetings, preparing agendas, taking minutes, and completing action plans.
• To lead in the day-to-day office management, for example, facilities, room bookings, stock management and liaising with the Trust Estates team and building managers.

About Oxford Health

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the “candidate guide to making an application” which is attached to all roles. Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.

About the Trust

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

Benefits

• Excellent opportunities for career progression
• Individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount
• Pension scheme
• Lease car scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (waiting lists may apply)
• Staff networking and support groups

For further details / informal visits contact: Name: Emma Honey Job title: Administrative Manager Email address: [e-mail] Telephone number: 01865 903750

Emma Honey

[e-mail]