Lead Administrative Assistant - Global Clinical Operations

Johnson and Johnson; High Wycombe; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global healthcare company is seeking a Lead Administrative Assistant to provide top-tier support to executive leadership in High Wycombe. You will manage complex calendars, coordinate travel, and ensure smooth operations across projects. The ideal candidate must demonstrate exceptional time management, attention to detail, and communication skills. Join us to contribute to delivering innovative healthcare solutions to patients.

Qualifications

• Exceptional multitasker who excels under pressure.
• Meticulous attention to detail.
• Strong interpersonal and communication skills.
• Proficient in collaboration tools.

Responsibilities

• Manage complex calendars for the Vice President and a director.
• Coordinate domestic and international travel arrangements.
• Prepare and submit monthly expense reports.
• Facilitate professional email communications.
• Support leadership meetings by preparing agendas.

Skills

Time management

Organizational skills

Interpersonal skills

Problem solving

Communication skills

Attention to detail

Proficiency in Microsoft Office Suite

Tools

Microsoft Office Suite

SharePoint

Teams

Zoom

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
High Wycombe, Buckinghamshire, United Kingdom

Job Description:

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

Johnson & Johnson is currently seeking a Lead Administrative Assistant to join our team of Global Clinical Operations organization, Business Operations, Centralized Admin Team, Executive Support CoE to be based in High Wycombe, UK.

Global Clinical Operations plays a vital role in this mission, supporting the journey to bring medicines to patients and make a real difference in their lives. Join our team and be part of a global organization dedicated to innovation, impactful initiatives, and creating a healthier future.

Are you an organized, proactive, and dependable professional with proven experience supporting executive leadership?
Johnson & Johnson's GCO is seeking a dedicated Lead Administrative Assistant to provide top-tier support to our Vice President and a key director.
In this dynamic position, you will be the backbone supporting our leadership team by managing complex calendars, coordinating domestic and international travel, preparing key documentation, and facilitating smooth operations across multiple projects and teams. Your attention to detail, confidentiality, and ability to prioritize will be integral to your success.

Additionally, you will have the opportunity to engage with peers from around the world and contribute to central administrative activities within the Centralized Admin Network (CAN).

Key Responsibilities:

• Manage the Vice President and one director's complex, dynamic calendars, coordinating meetings and appointments across multiple time zones to optimize their schedules.
• Arrange domestic and international travel, including itineraries, hotel bookings, visas, and transfers, with keen attention to detail and discretion.
• Prepare, reconcile, and submit monthly expense reports efficiently.
• Facilitate clear and professional email communications to streamline operations and promote collaboration.
• Handle confidential information with discretion, maintaining secure files and proactively addressing time-sensitive issues with appropriate follow-up.
• Support leadership meetings by preparing agendas, gathering pre-read materials, and capturing action items.
• Coordinate end-to-end in-person and virtual company events, ensuring seamless execution.
• Assist with additional responsibilities such as supporting local community communications and events as needed.

Qualifications Required:

• Exceptional time management and organizational skills; proactive multitasker who excels under pressure.
• Meticulous attention to detail, delivering high-quality work consistently.
• Independent problem solver; assertive, creative, and courageous in addressing challenges.
• Strong interpersonal and communication skills, skilled at collaborating with stakeholders at all levels.
• Quick learner, eager to acquire new skills, tools, and knowledge.
• Reliable, trustworthy, and energetically positive.
• Demonstrates Johnson & Johnson's Leadership Imperatives and Credo in all interactions.
• Proficient in Microsoft Office Suite, SharePoint, Teams, Zoom, and other collaboration tools for effective project management and communication.

Join us at Johnson & Johnson, where you can thrive both professionally and personally while contributing to the journey of delivering critical medicines to patients!