LBA: Literary Agency Assistant

BookBrunch Limited; London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading literary agency seeks an agency assistant for a hybrid role in London. This pivotal position involves administrative support, accounts management, and maintaining an organized office. Candidates should be proactive, organized, and enthusiastic about the literary field. Training provided on agency systems.

Qualifications

• Excellent communication skills, both verbal and written.
• Strong administrative and time management skills.
• Passionate about commercial books and media.

Responsibilities

• Manage contracts, accounts, and office tasks.
• Support diary management and social media updates.
• Handle author queries and manuscript submissions.

Skills

Organizational skills

Communication

Time Management

Problem Solving

MS Word

Excel

Canva

Photoshop

Job description

LBA is a leading literary agency that represents bestselling commercial authors and brands around the world.

The agency assistant is a pivotal role within a small team. We’re looking for an engaged, proactive candidate. They must first and foremost be a fantastic administrator. The role involves general administrative, accounts and submissions support for the agency.

This can be a full-time or part-time role. The candidate would be expected to work Tuesdays, Wednesdays and Thursdays in the Central London-based office (p/t and f/t); on Mondays and Fridays, work can be done from home (f/t). Our hours are 9.30am to 5.30pm.

To apply, please send a CV and a cover letter explaining briefly why you would be suitable for the role. The salary is £24,000 to £26,000 based on experience; pro rata for p/t. Applications should be marked FAO AGENCY ASSISTANT and sent to [e-mail] by 3rd December 2024.

Responsibilities will include but not be limited to:

• Contracts: checking drafts, sending for signatures, logging author and agreement details in the client database, tracking rights reversion.
• Accounts: raising invoices, chasing payments, sending payment advices to authors, managing and updating royalty statement records, managing tax exemption forms.
• Office: maintaining tidy and appealing office space, handling incoming and outgoing post, ordering office supplies, organising book and waste collections, liaising with cleaning service/repairmen/external IT support, making tea or coffee for meetings at the office
• Diary: managing meetings and book fair appointments for the primary agents, minute-taking and updating editor database for agency
• Website and Social Media: developing and updating the agency’s online platforms proactively with author and book news
• Author queries: managing email and phone queries, handling client requests, e.g. appearances, quotes and charity requests
• Submissions: responding to and tracking unsolicited manuscript submissions

Skills and qualities:

• Great organisational skills: strong at administration and time management, with an initiative-taking, problem-solving approach
• A self-starter able to work both alone and also in a busy office
• Excellent communication skills, both verbal and written, with close attention to detail
• Strong MS Word and Excel skills; Canva and Photoshop an advantage
• Passionate and enthusiastic about commercial books and media

Full training will be given on LBA systems and procedures, including Bradbury Phillips database.