Large Format Project Manager

Kairos Recruitment; Bentfield; On-site; GBP 36,000 - 44,000; Full time

Job summary

Kairos Recruitment is seeking a Project Manager in Stansted to drive exhibition projects from brief to installation. You will coordinate planning, schedules and resources, bridging clients with our graphics, design and production teams to deliver standout stands and graphics across events.

Based in Stansted with a mix of office and on-site work, you will manage budgets, timelines and supplier coordination, ensuring on-time delivery while maintaining high quality and safety standards.

Qualifications

• Exhibition build, graphics or large format print background.
• Experience in a Project Management role.
• Excellent interpersonal and communication skills.
• Ability to plan with conflicting priorities and stay calm under pressure.

Responsibilities

• Immersing yourself in client briefings and planning.
• Collaborating with clients to realise their event vision.
• Creating tailored schedules and identifying resources.
• Coordinating cross-department communication and briefs.
• Managing projects across the UK and worldwide.
• Maintaining live schedules for smooth operations.
• Leading month-end financial tasks and invoice deadlines.
• Maintaining strong communication with design and production teams.
• Supporting on-site installation and quote alignment with prices.
• Expanding opportunities with organisers to grow the business.

Skills

Project management

Exhibition experience

Interpersonal skills

Planning

Calm under pressure

Organisational ability

MS Office

Travel flexibility

Tools

Clarity

MS Excel

Job description

JOB TITLE: Project Manager

SECTOR: Exhibitions, Events, Trade Shows, Conferences, Large Format Graphics

LOCATION: Stansted

SALARY: Up to £40k Depending on Experience

About the Company

The company specialise in large-format printing and design, turning visions into reality through cutting-edge print and cut technology. Their mision? Crafting the exhibition industry's most remarkable stands and graphics with their clients at the heart of every design decision. From initial client interactions to overseeing project planning, you'll be pivotal in bringing creativity to life.

Job Role

As a Project Manager, you'll have the opportunity to collaborate with a passionate team, driving innovation and excellence. Based in Stansted, you'll bridge client aspirations and our production prowess. Your days will be filled with exciting challenges, from designing work schedules for events to coordinating resources across departments. You'll communicate specific show requirements, ensuring seamless collaboration between our graphics experts and the design & production teams. Make your project yours! By managing the brief from conception to installation, you will be able to take ownership every step of the way; from budgets, design, print production to logistical and installation management. Your time be split between working in the office and on-site.

Day to day responsibilities

• Immerse yourself in client briefings, kickstar ng planning.
• Work closely alongside clients to achieve their vision at events.
• Create tailored schedules for client needs, iden fying resources.
• Foster cross-departmental communica on, providing comprehensive briefs.
• Deliver projects in the UK and worldwide.
• Maintain and update live schedules for smooth opera ons.
• Lead month-end financial tasks, meeting deadlines for orders and invoices.
• Maintain strong communica on with design and production teams.
• Champion continuous improvements in quality, productivity, and safety.
• Guide on-site installation teams with invaluable support.
• Quote projects aligned with contracted prices and rate cards.
• Expand opportunities with organisers, aiding business growth.
• Uphold core company values for collective success.
• Play a key role in Company sustainability efforts, embodying reuse and recycling.

Skills/Knowledge

• Come from an Exhibition build, graphics or large format print background.
• Experience in a Project Management role.
• Excellent interpersonal skills to include highly effective communication/listening skills.
• Excellent planning with the ability to work with conflicting priorities, ability to remain calm under pressure.
• Pro-active, 'can do' attitude.
• Excellent organisational ability.
• Ability to work within a fast-paced environment whilst maintaining a high level of accuracy & professionalism.
• PC literate, confident on MS software packages; word, excel, email, Clarity, and internet (must be comfortable with spreadsheets/databases).
• Flexibility extremely essential - National and International travel si required for the role.