Large Format Production Coordinator

Kairos Recruitment; Greater London; On-site; GBP 27,000 - 36,000; Full time

Job summary

Kairos Recruitment is seeking a Large Format Production Coordinator in Surbiton, Surrey. You will bridge the project team and production departments, advising on materials, production methods and sustainability within brand guidelines. Salary is negotiable and dependent on large format print experience.

Key duties include planning production, driving timelines, managing Works Orders, and coordinating with packing, logistics and installation teams to ensure smooth handovers and on‑time delivery.

Qualifications

• Experience in large format print production.
• Excellent attention to detail, organisational and communication skills.
• Calm under pressure with a level-headed approach and strong leadership.
• Clear ability to communicate instructions to a team.
• Proficient in Excel and MS Office.

Responsibilities

• Team Liaison: coordinate with Project Team to plan timelines and advise on materials and production techniques.
• Production Planning: participate in management meetings and monitor capacity and budgets.
• Workflow: ensure brand identities are fulfilled and ensure quality control.
• Installation & Logistics: support packing, installations and logistics handovers.
• Financial & Commercial Management: drive efficiency, minimize wastage, align with sustainability goals.

Skills

Leadership

Communication

Attention to detail

Organizational skills

Team coordination

Tools

Excel

MS Office

Job description

Large Format Production Coordinator

Reporting to: Head of Print Production
Surbiton, Surrey
Salary negotiable and dependent on large format print experience

My client is a market leader specialising in Creative & Technical Design, Artworking, Digital Content, Printing, Experiential Brand Activation, and Sustainable Production.

SCOPE OF THE ROLE

My client is a fast paced, and often highly pressured, production house working within one of the most demanding and rewarding creative industries in the world. Production Coordinators play a pivotal role; bridging the Project Team and Production Departments and offering experienced advice on appropriate production methods, governed by brand identities.

MAIN DUTIES AND RESPONSIBILITIES

TEAM LIAISON

• Working closely with Project Team to plan and drive project timelines.
• Advising on suitable materials and production techniques for relevant works, in particular considering sustainability, brand nuances and budgets.
• Collaborating closely with the Project Team to ensure Works Orders are accurate & appropriate.
• Initiating and playing an active role in preliminary project and production kick off meetings with relevant individuals & departments.
• Initiating wrap up meetings with relevant individuals & departments.
• Being a standard bearer for the production management team, and the print factory as a whole. The includes being prepared to hold colleagues to account where appropriate.

PRODUCTION PLANNING

• Collaborate with the Production Team Manager and the Directors problem solving.
• Preparing for and actively participating in Production Management Meetings with all production departments.
• Collaborating with all production departments, including the studio and project teams, to ensure our client expectations are fulfilled and wherever possible surpassed.
• Monitoring production capacity and communicating effectively to ensure success.
• Active collaboration with the Print Production Resource Manager to monitor and develop best practice.
• Reviewing and maintaining (url removed), including the active assessment and the education of Works Orders on an ongoing basis.
• Maintaining stock levels and ordering sufficient supplies where necessary.

WORKFLOW

• Collaborating with the Project Team to brief the Design & Studio Teams on specific jobs & projects.
• Communicating with all the in-house teams, ensuring all job specifics and brand identities are fulfilled as required.
• Operating as the key Quality Control officer for all your works, whilst holding the Standard for the wider team.
• Wherever possible, being the final point of control for your works. Alternatively, providing an effective handover to a qualified individual.

INSTALLATION & LOGISTICS

• Working with the Packing and Logistics Team to ensure items are packed as required and spreadsheets are provided clearly and briefed accurately to the Packing and Logistics Team.
• Working with installation teams to support with communication and ensure an efficient handover.
• Working with the junior Production Admin to ensure items are ready for the install team.
• Support with the planning for distribution to the installation network and ensure logistics are arranged accordingly, in close collaboration with the Project Team.

FINANCIAL & COMMERCIAL MANAGEMENT

• Ensure projects are run to their maximum efficiency with regards to lead times, material selection, quality control and wastage with attention to brand identities & sustainability.

ESSENTIAL INDIVIDUAL REQUIREMENTS

• Come from a large format print production background.
• Excellent attention to detail, organisational and communication skills.
• Level‑headed approach to demanding circumstances.
• Good leadership skills.
• Good written and oral communication skills.
• Ability to clearly communicate instructions to a team.
• Good Excel and MS Office knowledge and practical experience.

Apply via the link with an up-to-date CV and one of the team will be in touch to discuss the opportunity in more detail.