Labour Coordinator Encore Full-Time Contract

Production Futures Limited; Uxbridge; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Private Healthcare

Enhanced family leave provisions

Employee assistance Programme

Company sick pay

Generous employee referral scheme

Clearly defined Career path

Access to state-of-the-art technology

Job summary

A leading event management company in Uxbridge is seeking a Labour Coordinator to manage both internal and external labour resources for events. This role involves coordinating schedules, ensuring compliance, and fostering teamwork across divisions while maintaining high standards of customer service. The ideal candidate will have strong administrative, communication, and IT skills, along with the ability to thrive in a fast-paced environment. Competitive benefits provided, including private healthcare and a clear career path.

Qualifications

• 2+ years of labour coordination/management or customer service experience preferred.
• Ability to work in a fast-paced, high-volume environment.

Responsibilities

• Manage internal and external labour resources for events.
• Drive integration with various teams and ensure compliance.
• Implement strategies to improve labour utilisation and reduce costs.
• Gather labour shortage data to fulfill event needs.

Skills

Strong Admin skills

Excellent verbal communication

Excellent written communication

Strong competency in IT systems

Excellent ability with Microsoft Excel

Strong analytical skills

Problem-solving skills

Service excellence commitment

Job description

(This role is required 5-days in the office, there may be the odd occasion there can be a 'work from home day' now and then)

Position Overview

The Labour Coordinator is responsible for managing the utilisation of internal and external sources of labour to support the ongoing requirements of our venues and business operations whilst ensuring the utmost in customer satisfaction. The Labour Coordinator will act as a centralised resource to ensure resource allocation and sharing between divisions, labour cost reduction, technical skill identification, scheduling, and timekeeping.

Company Benefits as Labour Coordinator:

• Private Healthcare with no excess payments for the employee
• Enhanced family leave provisions
• Perkbox and Employee assistance Programme
• Company sick pay
• Generous employee referral scheme
• Clearly defined Career path (and all the important support along the way)
• Access to state-of-the-art technology
• Global presence and opportunities worldwide
• Long Service Programme

Key Job Responsibilities

Team Engagement

• Embrace and foster the company’s Core Values.
• Drive integration with the teams across all brands and regions.
• Value People by promoting a culture of high performance, accountability, and continuous improvement that values learning and a commitment to quality.
• Do the Right Thing by ensuring best practices and policies are being followed.
• Assist the Manager of Labour and Technology in establishing the employee skill level development needs and employee count per location.

Systems, Equipment and Labour

• Implement strategies developed by the Company that improve labour utilisation and increase overall capacity.
• Drive Results by ensuring the most efficient utilisation of internal labour resources, with a focus on decreasing the costs of employing external labour.
• Gather and report labour shortage data, review details of associated events and source the necessary labour to fulfil those needs.
• Implement the company developed guidelines and procedures for direct reports that support overall financial objectives.
• Coordinate central personnel to ensure labour sharing between divisions including: technical skill identification, scheduling, and timekeeping.
• Recommend central personnel employment in accordance with business needs.
• Review and obtain knowledge of the financial details and equipment of the region to support decisions that are in the best interest of the business.
• Ensure that the most cost-effective solution is provided based on labour costs and time frame for each event.
• Assist in developing strategies and processes to better utilise existing work force to reduce overall labour costs.

Customer Service & Reporting

• Deliver World Class Service by developing a strong rapport with all stakeholders with the goal of providing excellent support for all internal and external Encore events.
• Initial and ongoing communication with freelance contractors and agencies to ensure that the correct level of business-critical documents, information and legal compliance processes are maintained to the highest level.
• Communication with venue managers and division management to determine the best allocation of labour for a given event based on the size of the event and needs of the requesting location.
• Provide regular reports to the Manager of Labour and Technology, Warehouse Manager and Operations Team to ensure labour targets are maintained and assist in developing long term strategies for maximising labour usage of Encore employees to reduce overall labour costs.
• See the Big Picture by hosting frequent calls and in-person meetings with venue and project leadership teams to discuss ongoing challenges and incorporate recommendations into existing processes to improve overall customer service.

Job Requirements as Labour Coordinator:

• Strong Admin skills are key
• Excellent verbal and written communication skills are a must
• 2+ years of labour coordination / management or customer service experience, within the audio-visual or related service industry preferred (but not essential).
• Strong competency in the utilisation of IT systems.
• Excellent ability with Microsoft Excel.
• Strong analytical and problem-solving skills.
• Demonstrated ability to work in a fast paced, high-volume environment while being able to think creatively and effectively solve problems.
• Total commitment to service excellence.

Work is generally performed at the office that is moderately quiet. Team members will occasionally visit other work locations for meetings or for other business reasons. Working times will include days and may include evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by Encore.