Laboratory Pathway Co-ordinator (XN04)

NHS; Leeds; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider in Leeds is looking for a laboratory/patient pathway coordinator to support the Transplant Assessment and Relative Opportunity Tool (TAROT). The role involves administrative support to clinical teams, managing communications, and ensuring efficient operation of the patient pathway. The ideal candidate will have experience in scientific and clinical environments, strong organisational skills, and a commitment to confidentiality.

Qualifications

• Experience working with scientific and clinical teams.
• Knowledge of scientific and medical terminology.
• Understanding of Data Protection Act and Caldicott Guidelines.

Responsibilities

• Provide secretarial and administrative support to the laboratory team.
• Manage diaries and organise meetings for the laboratory workload.
• Respond to enquiries and be the first point of contact for queries.

Skills

Interpersonal skills

Diary management skills

Organisational skills

Communication

Adaptability

Education

GCSE English (Grade C or above)

IT or word processing qualification

Tools

Microsoft Office

PPM+

laboratory information management systems

Access

Job description

The Transplant and Cellular Immunology Laboratory, situated at St James's University Hospital in Leeds, is seeking a talented and enthusiastic laboratory/patient pathway coordinator.

The Transplant Assessment and Relative Opportunity Tool (TAROT) is a novel approach to guiding difficult-to-transplant patients through the pathway with the aim of increasing transplant opportunities; this programme requires a pathway coordinator to support its successful implementation and ongoing operation.

The successful candidate will provide administrative support to the laboratory and clinical teams involved in the complex immunological interventions that comprise TAROT.

Main duties of the job

Duties will include:

• Being the main point of contact between the clinical teams (primarily the renal transplant coordinators) and the laboratory team:
• Attend regular coordinator meetings to align priorities
• Respond to simple results queries
• Ensure laboratory results are updated on relevant information management systems.
• Attend Complex Immunology MDT meetings to record notes and outcomes.
• Monitor and maintain the renal registrations administrative workload, proactively chase results, and ensure the right samples have been received.
• Respond to senior staff requests for data gathering, audits, and ad hoc projects related to the patient pathway
• Assist in the creation of a TAROT core dataset and data management pathway

About us

The Transplant Immunology Laboratory provides scientific support to all of the transplant programmes operated by Leeds Teaching Hospitals. The team works very closely with clinical teams across the Trust to ensure our patients are transplanted safely and effectively.

Leeds Teaching Hospitals is committed to redeploying 'at risk' members of our existing workforce to new roles. All our job adverts are subject to this policy, and we reserve the right to close, delay, or remove adverts while this process is completed. If you experience a delay in the shortlisting stage of the recruitment cycle, please bear with us and contact the specified contact if you have questions.

Job responsibilities

Job Purpose/Summary: To provide a comprehensive secretarial/administrative service to the Transplant Immunology team in support of the TAROT programme. The successful applicant will work flexibly, adapting to changing demands within the team. The postholder must communicate sensitively and effectively with a wide range of people, including patients, medical staff, coordinator teams nationally, and the wider multidisciplinary team. Confidentiality and discretion are imperative at all times.

The postholder will be based at St James's, undertaking administrative responsibilities in support of the laboratory and coordinator teams, including understanding the roles of donor coordinator, live donor coordinator, and renal recipient coordinator, as well as laboratory interactions. Knowledge of procurement and transplant aspects (approx. 60 donors and 240 transplants per year) is essential. Exercise safe handling of office equipment, including sensitive data.

Principal Duties & Areas of Responsibility:

• Providing secretarial and administrative support to the laboratory team for the TAROT programme, including filing, typing, photocopying, distributing information, and managing emails.
• Organising and prioritising workload
• Setting up and monitoring office systems and structures, liaising with team members
• Managing diaries for laboratory workload
• Organising meetings and appointments locally and nationally
• Representing the department professionally in communications
• Setting up and maintaining databases, e.g., renal patient pathway database, liaising with nursing teams to ensure accuracy
• Maintaining laboratory TAROT information management systems
• Preparing statistics for the team
• Attending team meetings, taking minutes, and ensuring follow-up
• Maintaining office systems and equipment, ordering supplies
• Responding to enquiries politely and effectively, prioritising messages and following up as needed
• Being the first point of contact for transplant co-ordinators' queries
• Participating in multidisciplinary team meetings, taking minutes, and ensuring records are accurate

This list is not exhaustive and may be amended following discussion with the postholder.

Person Specification

Experience

• Previous experience working with scientific and clinical teams
• Respect for patient confidentiality; understanding of Data Protection Act and Caldicott Guidelines
• Knowledge of scientific and medical terminology
• Experience with Microsoft Office, PPM+, and laboratory information management systems
• Understanding of the NHS and its organisation

Qualifications

• GCSE English (Grade C or above) or equivalent
• IT or word processing qualification

Skills & Behaviours

• Diary management skills
• Experience with spreadsheets and databases, including setting up and maintaining databases using Access or similar
• Interpersonal skills, with ability to communicate clearly at all levels
• Ability to prioritise, plan, and organise own workload
• Ability to act on own initiative
• Teamwork and adaptability
• Understanding of confidentiality and discretion
• Excellent organisational skills, ability to work independently and as part of a team, work under pressure, multitask, and meet deadlines

Additional Requirements

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, requiring a Disclosure check for any criminal convictions.