Knowledge Systems Advisor

1050 Linklaters Business Serv; Greater London; Hybrid; GBP 55,000 - 85,000; Full time

Benefits offered by this job

Health & Wellbeing

Private Medical Insurance

Free in-house fitness centre

Job summary

Linklaters is seeking a forward-thinking Knowledge Systems Specialist to join our Business Management team in London. You will help shape and continuously improve our global Knowledge Systems to support knowledge sharing and business development.

You will work with lawyers and Knowledge & Information colleagues, translating needs into practical improvements and driving adoption across the firm. This role blends knowledge, data and technology to enhance how we work.

Qualifications

• Experience with knowledge systems or enterprise applications, ideally in legal or professional services.
• Strong analytical and problem-solving abilities to translate needs into improvements.
• Experience collaborating with business, technology and data teams to develop and improve systems and services.
• Understanding of knowledge management, information management and data quality; familiarity with taxonomies.

Responsibilities

• Understand needs across the firm and identify opportunities to improve Knowledge Systems and services.
• Support day-to-day operation of Knowledge Systems, coordinating with Knowledge & Information, Technology and Data teams and external suppliers.
• Collaborate with the Tech & Data Product Owner to shape and deliver system improvements.
• Support development and ongoing improvement from requirements through to implementation and adoption.
• Coordinate and support testing of system changes and new functionality, ensuring solutions meet business needs.
• Promote effective adoption of Knowledge Systems through training, guidance and communications.

Skills

Knowledge systems

Digital products

Analytical skills

Collaboration

Communication

Data quality

Tools

Elasticsearch

Tableau

SQL

Job description

Knowledge Systems Specialist

About us

Linklaters is a global law firm, with 30 offices in 20 countries worldwide. Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional. We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction. Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere. We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.

About the role

We are seeking a forward-thinking Knowledge Systems Specialist to join our Business Management team in London. This is a key role at the intersection of knowledge, business needs and technology. You will help shape the continuous improvement of our global Knowledge Systems, enabling effective knowledge sharing and contributing to business development across the firm. Working under the guidance of the Senior Knowledge Systems Manager, you will collaborate with lawyers, Knowledge & Information colleagues and business teams. You will engage with colleagues to understand their needs, explore feedback and help identify underlying user, data, process or system requirements. You will work closely with the Tech & Data Product Owner to ensure business needs and feedback are understood and reflected in the ongoing development of our knowledge systems. You will support improvements from initial idea through to implementation and adoption, working with colleagues across the firm to ensure our systems and services continue to meet business needs.

Key responsibilities

• Work with colleagues across the firm to understand their needs and identify opportunities to improve Knowledge Systems and services.
• Support the effective day-today operation of Knowledge Systems, working across Knowledge & Information, Technology, Data and external suppliers to help coordinate the resolution of issues.
• Work closely with the Tech & Data Product Owner and other technology colleagues to help shape, prioritise and deliver system improvements.
• Support the development and ongoing improvement of Knowledge Systems, contributing business and operational insight from initial requirements through to implementation and adoption.
• Coordinate and support testing of system changes and new functionality, ensuring solutions meet business needs and are ready for effective use.
• Promote effective adoption of Knowledge Systems through guidance, training, communications and ongoing engagement with colleagues.
• Support the quality and effective use of knowledge data, working with colleagues across Knowledge & Information, Data and Technology to address data and information management issues.
• Use feedback, operational insight and performance information to identify opportunities for continuous improvement and help demonstrate the value of Knowledge Systems.

About you

• Experience working with knowledge systems, digital products or enterprise applications, ideally within legal, professional services or another complex organisation.
• Strong analytical and problem-solving skills, with the ability to understand business needs and help translate them into practical improvements.
• Experience working collaboratively with business, technology and data colleagues to develop and improve systems and services.
• An understanding of knowledge management, information management and data quality, with experience of taxonomies or structured information.
• Familiarity with search system configuration (eg Elasticsearch) is advantageous.
• Experience with data visualisation tools such as Tableau and familiarity with writing SQL queries for data analytics an advantage.
• Experience supporting system change, testing and implementation, with an understanding of what is needed to introduce changes successfully.
• Strong communication and interpersonal skills, with the ability to build effective relationships with colleagues at different levels and explain complex issues clearly.
• A proactive and organised approach, with the ability to work independently, exercise sound judgement and manage competing priorities.
• An interest in emerging technologies and AI, and their potential to improve knowledge sharing and ways of working.

This role is based at the Linklaters London office with a hybrid working model available.

Our benefits

• Health & Wellbeing
• Private Medical Insurance
• Free in-house fitness centre and subsidised health club memberships
• Free onsite GP service and periodic health assessments
• Finance
• Pension and flexible savings options
• Income protection and life assurance
• Mortgage advice and will-writing services
• Family & Lifestyle
• Electric car and cycle to work schemes
• Emergency family care
• Additional holiday/birthday leave
• Maternity/paternity/shared parental leave
• Travel insurance and season ticket loan
• Option to join sports and social clubs, as well as our employee networks groups (such as our Gender Equality Network, With Pride, or Social Mobility Networks)

If you think this role would suit you, we look forward to hearing from you!

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.

Application policy

Application Policy Applications and CVs (direct or via agency) are only accepted online via the portal.

Queries related to our roles must be directed to the relevant recruitment team and not the partners, practices or stakeholders ([e-mail] for legal roles or [e-mail] for business team roles).

In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers.

Your offer will be subject to the successful completion of these checks which will be initiated following your consent.

As a responsible business, it is important that we represent the diversity of our people, our clients and our communities.

We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or any other status protected by the laws or regulations in the locations where we operate.

Selection decisions, and the reasons for those decisions, are recorded at each stage of the selection process.

Selection criteria and, where appropriate, technical skills tests are in place to measure an individual’s ability for the safe and effective performance of a job.

Those involved in recruitment and selection decisions and processes are also provided with guidance on diversity issues.

If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.

Specific experience requirements advertised on a role do not intend to preclude applications from candidates who may have more or less experience. Our intention is only to indicate a guideline as to the necessary skills for the role as described.

Technical Skills

• Data Management
• Data Verification
• Digital Transformation
• Knowledge Management
• Process Design
• Process Improvements
• Product Management
• Requirements Management
• SharePoint Management
• System Administration
• System Optimization
• Systems Design
• Systems Management
• System Testing