Knowledge Paralegal (AI) - 12 month FTC

Carpmaels & Ransford; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days’ holiday

Private medical insurance

Employer pension contribution

Cycle to work scheme

Season ticket loan

Flexible/hybrid working

Job summary

Carpmaels & Ransford seeks a Knowledge Paralegal (AI) to support AI initiatives within the Knowledge Team. You will translate AI use cases into clear, practical fee-earner workflows, including inputs, prompts, and guardrails, ensuring professional judgement remains essential.

You will work with fee-earners to develop guidance, curate prompt libraries, and validate outputs. Regular presence in our London office is anticipated to build strong internal relationships.

Qualifications

• Strong academic qualifications in law or equivalent.
• Knowledge of IP law is advantageous.
• Familiarity with generative AI tools and their practical limits.
• Clear ability to translate processes into step-by-step guidance.

Responsibilities

• Translate AI use cases into practical fee-earner processes.
• Develop guidance on prompts, inputs, and guardrails for AI use in practice.
• Collaborate with Knowledge Team and fee-earners to validate AI outputs.
• Engage with fee-earners to refine workflows and guidance based on usage.
• Maintain AI knowledge content and update guidance as tools evolve.

Skills

Legal knowledge

AI tools understanding

Communication skills

Process mapping

Team collaboration

Education

Law degree or equivalent

Post-graduate diploma in law

Tools

Microsoft Office

AI tooling (generative AI familiarity)

Job description

12-month Fixed Term Contract

We are a leading European intellectual property firm, advising some of the world's most innovative and successful companies. Together, we help to improve lives by supporting innovation.

Knowledge Paralegal (AI)

12-month Fixed Term Contract

We are a leading European intellectual property firm, advising some of the world's most innovative and successful companies. Together, we help to improve lives by supporting innovation.

We hire talented and passionate people who think creatively and enjoy a challenge. Working collaboratively, we share our knowledge and experience across teams, actively learning from each other in a friendly and sociable environment.

We are passionate about creating a diverse and inclusive workplace. Diversity of thought is vital to our business; it’s how we approach challenges differently and offer our clients creative and original solutions. Through our work with organisations such as IP Inclusive, Stonewall and Business in the Community via the Race at Work Charter, we are putting the right steps in place to make sure that all our people feel supported and empowered to be themselves. Further information on our commitment to diversity and inclusion is available on our website.

A healthy work/life balance is very important to us, and we run regular wellbeing events in addition to the large number of clubs and social activities that are available to everyone at the firm. We are also enthusiastic supporters of our local community through partnerships with the Social Mobility Foundation and Holborn Community Association.

The Role

This role sits within the Knowledge Team and supports the firm’s AI initiatives by translating identified AI use cases into clear, practical, fee-earner led processes that surface, structure and stress test fee-earner expertise using AI tools.

As a paralegal you will work with the Knowledge Director, the wider Knowledge Team, and directly with fee‑earners to create guidance that sets out how to use AI well in practice: what inputs to prepare, what prompts to use, how to constrain and interrogate outputs, and include appropriate guardrails professional judgement must be applied.

In order to develop strong relationships with internal stakeholders, and to ensure success in the role, we envisage regular presence in our London office.

Principal Responsibilities

What You’ll Be Doing

AI use case support and workflow design

• Support the Knowledge Team in developing, documenting and maintaining AI‑enabled workflows for agreed use cases (including research, drafting support, comparative analysis and internal know‑how synthesis).
• , including:
• pre‑filtering and preparation of inputs.
• structured prompting (role, context and constraints).
• use of tables, comparison frameworks or checklists to assess outputs.
• clearly defined points where human expertise, judgement or decisions are required.
• Assist with ensuring workflows are documented in a way that is usable in practice, repeatable and easy to follow under time pressure.

Prompt and guidance development

• Assist with the drafting and maintenance of clear guidance for fee‑earners on:
• prompts appropriate to specific legal tasks.
• how and when prompts should be adapted as understanding develops.
• common failure modes and how to identify them.
• need to treat AI outputs are inputs to legal thinking, not substitutes for legal reasoning.
• Assist with the curation and updating of prompt libraries and worked examples in line with firm guidance on AI‑assisted legal work.

Human‑in‑the‑loop validation

• Work with the Knowledge Team and fee‑earners to design AI workflows that embed:
• review and sense checking stages
• comparison against authoritative sources (e.g. legislation, case law, internal precedents)
• clear ownership of validation and sign off by fee earners
• Work with the Knowledge Team and fee‑earners to ensure AI outputs are consistently treated as starting points for analysis, not answers.

Fee‑earner engagement and enablement

• Act as a point of contact for fee‑earners using AI tools, supporting them in refining workflows and guidance based on real‑world usage.
• Capture feedback on where AI meaningfully supports expertise and improves efficiency
• Support the Knowledge Team in fostering a culture where fee‑earners are encouraged to question, interpret and adapt AI outputs.

Knowledge governance and continuous improvement

• Assist with the curation and maintenance of AI‑related knowledge content within the firm’s knowledge hub.
• Track changes in AI tools, models or internal practice that require guidance or workflow updates.
• Support the Knowledge Team and relevant task groups in reviewing and refining AI‑related processes, standards and safeguards.

Skills And Experience We’re Looking For

• Strong academic qualifications including a degree or post‑graduate diploma in law, or equivalent experience.
• Knowledge of IP law and practice is an advantage.
• Familiarity with generative AI tools used in legal practice and a clear understanding of their limitations.
• Strong interest in AI and willingness to develop a deep, practical understanding of available tools and emerging developments.
• Ability to translate complex processes into clear, step‑by‑step guidance.
• High attention to detail and strong judgement when assessing the reliability of outputs.
• Good communication skills, both written and oral.
• Able to manage a varied workload and meet deadlines in a timely manner.
• A team player who is confident interacting with fee‑earners and others of all levels across the firm.
• Strong IT skills including proficiency with Microsoft Office and the ability to learn new IT systems quickly.
• Self‑motivated with the ability to work pro‑actively where appropriate.
• Reliable and flexible with the ability to pick up new concepts quickly.

The Recruitment Process

Applicants can expect a welcoming two‑way interview process, where there will be plenty of opportunities to ask questions about the opportunity and to discover more about life at the firm.

We’re committed to ensuring all candidates are treated equally and fairly, allowing them to perform at their best during the recruitment process.

If you have a disability, if you’re neurodivergent, or if you have a condition that you believe may affect your performance during our recruitment process, we encourage you to share your requirements for any adjustments in the relevant section of our application form, or via your recruitment agency. A member of our recruitment team will be in touch to discuss how best we can support you during each stage of the process.

Examples Of Adjustments May Include

• allowing extra time for assessments.
• providing some extra information about what to expect.
• additional rest breaks.
• adjusting room setup.
• a time of day that works for you.

What We Offer

We offer a competitive benefits package that currently includes the following:

• 25 days’ holiday, increasing by 1 day per year up to our maximum of 28 days.
• Employer pension contribution of 5% in your first year, with a minimum 3% employee contribution, increasing to 10% employer contribution after one year’s service.
• Holiday buy scheme, with the option to purchase up to 5 additional days.
• Holiday bonus, starting at £400 per year, increasing each year up to a maximum of £2,000.
• Private medical insurance via Bupa, where you’ll be eligible to join the month following your start date. You will also have the option to add dependants, subject to a monthly cost.
• Free confidential access to 24/7 medical, mental, legal and financial wellbeing support via Health Assured and WeCare from your first day of employment.
• Access to internal Mental Health First Aiders, all of whom have completed the Mental Health First Aid England accredited training programme and champion wellbeing across the firm.
• Life assurance of 4x your base salary.
• Income protection, with cover for up to 5 years and compensating for up to 75% of your base salary.
• Cycle2Work scheme.
• Season ticket loan.
• Access to Payroll Giving or Give As You Earn (GAYE) which allows you to donate to charity through your monthly pay.
• We’re passionate about the benefits of corporate volunteering and offer all employees 1 paid volunteer day per year.

We’re very proud of our collegiate culture and the value that working together brings. Through our commitment to enabling everyone to do their best work, we offer a range of family and life‑friendly policies.

This includes competitive enhanced maternity, paternity, adoption, surrogacy and shared parental leave schemes, if you’ve been with us for at least 26 weeks. Furthermore, our fertility policy aims to assist employees with both the logistical and emotional aspects of undergoing fertility treatment. This includes paid leave of up to five days for fertility treatment.

We also recognise the needs of balancing home life around the requirements of your role. Depending on the work you do and your team, we offer informal arrangements such as hybrid and agile working, as well as more formal arrangements such as flexible hours and part‑time working. We’re very happy to discuss flexible and life‑friendly working options during the recruitment process and upon joining us.

We are proud of our inclusive culture where individual differences are celebrated, and we are committed to providing equal opportunities to all employees and job applicants. We do not tolerate discrimination either directly or indirectly on the basis of race, sex, sexual orientation, gender reassignment, religion or belief, marital or civil partnership status, age, disability, pregnancy and maternity, or any other characteristic protected by law.

Our approach is embodied in our Equality, Diversity and Inclusion Policy, as well as our diversity and inclusion programmes.