King's Trust Administrator

Bedford ESOL; Kettering; On-site; GBP 25,000 - 27,000; Part time

Benefits offered by this job

27 days annual leave

Peoples Pension

Retail and leisure discounts

Development opportunities

Job summary

The Bedford College Group is seeking a King’s Trust Administrator to join the Adult & Community Learning & ESOL department at The Bedford College Group. You will be the first point of contact for enquiries, handle documentation, support course coordination, and assist with day-to-day admin across locations.

The role emphasizes safeguarding, equality and diversity, and health and safety compliance. This part-time, permanent position offers 27 days annual leave, a pension, and development

Qualifications

• Educated to GCSE level (or equivalent) with strong IT skills and numeracy.
• Experience in office-based, customer-focused environments using MS Office.
• Business Administration qualifications are desirable.

Responsibilities

• Act as the first point of contact for enquiries and provide professional customer service.
• Produce and maintain documentation including agendas, minutes, emails and reports.
• Coordinate courses by preparing learner communications and maintaining data.
• Support day-to-day administrative needs and ensure compliance with policies.

Skills

Customer service

Office admin

IT skills

Communication

Organisation

Education

GCSE level or equivalent

Business Administration qualifications

Tools

Microsoft Office

Job description

Role: King’s Trust Administrator

Location: Tresham College

Salary/Benefits:

Salary is between £24,552 and £26,754 per annum (Pro-Rata) DOE and Qualifications, 27 days annual leave (Pro- Rata) plus Bank holidays,People’s Pension, Retail and Leisure Discounts, excellent professional and personal development opportunities, accessing college courses.

Hours/Weeks:

30 Hours | 52 Weeks

Contract Type:

Permanent – Part time

This is a UK based contract, and you are required to have the Right to Work in the UK. Unfortunately, we’re unable to offer sponsorship and any offer of employment will be subject to evidence of your Right to Work in the UK.

About the role:

We are currently seeking a King’s Trust Administrator to join our Adult & Community Learning & ESOL department at The Bedford College Group.

• Customer Service & Front-Line Support – Act as the first point of contact for enquiries, welcoming visitors, answering calls, and providing professional customer service to students, partners, customers, and stakeholders.
• Administrative & Document Management – Produce and maintain professional documentation including agendas, minutes, emails, letters, reports, course files, attendance records, and general administrative records.
• Course & Programme Coordination – Support course delivery by preparing learner communications, organising resources, maintaining student data, assisting with course scheduling, and ensuring all course requirements are in place.
• Operational & Team Support – Assist staff with ordering supplies, stationery, PPE, exam vouchers, transport requirements, post distribution, and the day-to-day administrative needs of the department.
• Compliance & Professional Standards – Promote safeguarding, equality, diversity and inclusion, health and safety, and actively participate in training and development to support College policies and procedures.

About you:

• Qualifications & Training – Educated to GCSE level (or equivalent) with strong IT skills, maths/numeracy competence, and Business Administration qualifications. Additional training in safeguarding, equality and diversity, and first aid is desirable.
• Administrative & Customer Service Experience – Proven experience working in office-based and customer-focused environments, using computerised systems and Microsoft Office applications effectively, with a commitment to delivering high standards of service.
• Organisation & Communication Skills – Able to manage multiple priorities, meet deadlines, maintain accurate records, proofread documents, produce reports, and communicate confidently in person, by phone, and in writing.
• Teamwork & Professionalism – Works effectively both independently and as part of a team, builds positive relationships with diverse groups, promotes equality and diversity, and consistently demonstrates professionalism and high performance.
• Flexibility, Safeguarding & Compliance – Committed to safeguarding children and vulnerable adults, maintaining professional boundaries, adhering to health and safety requirements, undertaking ongoing development, travelling between locations, and supporting college events as required.

For a more detailed breakdown of the job role and the requirements, please see the Job Description attached to this vacancy.

Interviews to be held:

Successful candidates must also be able to demonstrate alignment to our organisational VISION values:

• Valuing Teamwork - We are one team who by working together can achieve great things, respecting the opinion and valuing the contribution each of us makes.
• Improving Continuously - We challenge ourselves to always do better by trying new things, sharing knowledge, reflecting on practice and learning from others.
• Student Centred - At our heart is always doing what is best for our students. We consider students in all of our decision making to create positive outcomes and memorable experiences for every student.
• Inclusive - We celebrate differences and diversity, recognising that we can learn from each other.
• Open and Caring - We care about the wellbeing of our staff, our students, our community and wider society, creating an environment built on trust where we listen, engage with and support each other.
• Nurturing Education Excellence - We promote educational excellence by delivering programmes that challenge our students to achieve their ambitions.

About The Bedford College Group

The Bedford College Group was formed in 2017 following the merger of Bedford College and Tresham College and is now the largest provider of education in the South East Midlands, with over 15,000 students passing through our doors each year.

Today, the Group is made up of a family of colleges across Bedfordshire and Northamptonshire:Bedford College, Central Bedfordshire College andTreshamCollegein the towns of Bedford, Dunstable, Leighton Buzzard, Corby, Kettering and Wellingborough;ShuttleworthCollege,a specialist land-based college; The Bedford Sixth Form, (the only dedicated sixth form in Bedford); The Corby Sixth Form, (opened in September 2023); and the National College for MotorsportalongsideSilverstonerace circuit.To widen accessibility to education and training, the Group also has community-based Learning Centres in Bedford, Corby and Kelling which offer IT training.

Safeguarding our Students

The Bedford College Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to thorough vetting process which includes, an enhanced DBS check and satisfactory references.

This post is exempt from the Rehabilitation of Offenders Act 1974. The Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide. The Bedford College Group's policy on Employment of Ex-Offenders is attached to this vacancy.

Candidates who are barred from working with children are reminded it is a criminal offence to apply for this post.

Terms and Conditions - BCPS

• 37 hours per week (1.0 FTE)
• 27 days annual leave per annum, plus bank holidays
• Peoples Pension
• Retail and leisure discounts