Junior Personal Assistant

White Space Recruitment; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job description

We are currently working with a luxury interior design practice who are looking to hire a Junior PA to support the business owners who are based in Notting Hill. This role will involve working alongside the Senior PA to support their workload, helping with administrative tasks, calendar management and other ad hoc duties. The ideal candidate will have a can-do attitude and be ready to get involved in all aspects of the position.

The Role

• Serving as the first point of contact for incoming calls and emails, responding promptly, relaying messages, or escalating to the Senior PA / Office Manager as needed.
• Support diary management and coordinate meetings and appointments, often managing access to the executive.
• Assist in booking travel, transportation, and accommodation arrangements.
• Collaborate with the team to plan and coordinate internal events and monthly gatherings, occasionally hosted at the Founder's primary residence.
• Proactively remind the executive of key deadlines and upcoming commitments.
• Prepare, format, and edit reports, presentations, and correspondence for team use.
• Maintain and update client and press mailing databases, along with digital and physical filing systems.
• Support the development and maintenance of administrative processes and systems.
• Liaise effectively with staff, suppliers, and clients and assist with expense tracking and reporting.
• (Optional) Hold a valid driver’s license, though this is not essential.
• Provide support with personal and household tasks, contributing to overall lifestyle management.
• Regularly update and maintain the contact database.
• Handle personal errands, such as coordinating deliveries, collecting items, and fulfilling household requests.
• Manage online shopping for gifts and personal or household items, ensuring timely and budget-conscious purchases.
• Process returns and manage logistics for online purchases, including packaging and shipping.
• Assist in event planning, including venue booking, guest list coordination, and logistical support.
• Provide hands-on support during events to ensure smooth execution and last-minute preparations.

The Candidate

• Absolute discretion and reliability when handling sensitive or confidential information.
• Excellent verbal and written communication skills.
• Strong organisational abilities with a capacity to multitask effectively.
• Proactive and self-motivated, with the initiative to anticipate needs.
• Adaptable and flexible in a fast-paced, evolving environment.
• Professional, diplomatic, and approachable demeanor.
• Positive attitude and enthusiasm towards varied responsibilities.
• Proficient in standard office software, with the ability to quickly learn company-specific platforms.

If you’re interested in the role, then please send your CV with your location, salary, and notice period to [e-mail] or message me on LinkedIn: www.linkedin.com/in/daisyflower.