Junior PA / Receptionist

JR United Kingdom; Newcastle upon Tyne; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading company in shipbroking is seeking a Junior PA / Receptionist for their London office. This role involves providing administrative support, handling reception duties, and ensuring a smooth office environment. Ideal candidates are organized, proactive, and skilled in Microsoft Office, looking to thrive in a dynamic setting.

Benefits

Pension

Discretionary bonus

22 days holiday + bank holidays

BUPA health insurance

Qualifications

• Minimum 1 year of relevant experience in an administrative, PA, or front-of-house role.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Friendly and professional demeanor.

Responsibilities

• Assist the Senior PA and Office Manager with day-to-day duties.
• Manage calendars and schedule appointments.
• Act as the first point of contact for all visitors.

Skills

Organization

Attention to detail

Communication skills

Multitasking

Proactivity

Tools

Microsoft Office

Job description

Location: City of London

Benefits: pension, discretionary bonus; 22 days holiday + bank holidays, BUPA health insurance

Howe Robinson Partners is one of the largest privately-owned shipbroking firms in the world. We pride ourselves on a professional yet friendly working environment where every team member plays a key role in our success.

We are currently seeking a Junior PA / Receptionist to join our London office. This is an exciting opportunity for someone looking to grow within a dynamic and fast-paced environment.

Key Responsibilities

Administrative & PA Support

• Assist the Senior PA and Office Manager with day-to-day duties
• Manage calendars and schedule appointments
• Prepare emails, documents, and presentations
• Assist with travel arrangements and event planning
• Maintain digital and physical filing systems

Reception Duties

• Act as the first point of contact for all visitors and incoming calls, providing a professional and friendly welcome
• Maintain a clean, organized, and welcoming reception area
• Manage incoming and outgoing mail, couriers, and deliveries efficiently
• Coordinate meeting room bookings and ensure rooms are prepared, including arranging refreshments as needed

Office Support

• Liaise with contractors and external vendors
• Order office supplies and manage stock levels
• Manage kitchen facilities and coordinate catering for meetings
• Print, photocopy, and bind documents as needed
• Order business cards and update the company address book

Candidate Profile

We’re looking for someone who is:

• Highly organised with strong attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Confident, proactive, and able to take initiative
• Friendly and professional with excellent communication skills
• Capable of multitasking and prioritising in a busy environment

Requirements

• Minimum 1 year of relevant experience in an administrative, PA, or front-of-house role

How to Apply

To apply, please send your CV to [emailprotected] quoting reference ADMIN25 in the subject line.