Junior PA / Receptionist

JR United Kingdom; Guildford; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in the shipbroking industry is seeking a Junior PA / Receptionist for their London office. This position offers the chance to grow in a fast-paced environment, providing administrative support, managing office tasks, and being the first point of contact for visitors. Ideal candidates should possess strong organisational skills, be proactive, and have experience in similar roles.

Benefits

Pension

Discretionary bonus

22 days holiday plus bank holidays

BUPA health insurance

Qualifications

• Minimum 1 year of relevant experience in an administrative, PA, or front-of-house role.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Highly organised, confident, and proactive.

Responsibilities

• Assist the Senior PA and Office Manager with day-to-day duties.
• Act as the first point of contact for all visitors and incoming calls.
• Manage calendars and schedule appointments.

Skills

Organisational Skills

Attention to Detail

Communication Skills

Proficiency in Microsoft Office

Multitasking

Job description

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Benefits: pension, discretionary bonus; 22 days holiday + bank holidays, BUPA health insurance

Howe Robinson Partners is one of the largest privately-owned shipbroking firms in the world. We pride ourselves on a professional yet friendly working environment where every team member plays a key role in our success.

We are currently seeking aJunior PA / Receptionistto join our London office. This is an exciting opportunity for someone looking to grow within a dynamic and fast-paced environment.

Key Responsibilities

Administrative & PA Support

• Assist the Senior PA and Office Manager with day-to-day duties
• Manage calendars and schedule appointments
• Prepare emails, documents, and presentations
• Assist with travel arrangements and event planning
• Maintain digital and physical filing systems

Reception Duties

• Act as the first point of contact for all visitors and incoming calls, providing a professional and friendly welcome
• Maintain a clean, organized, and welcoming reception area
• Manage incoming and outgoing mail, couriers, and deliveries efficiently
• Coordinate meeting room bookings and ensure rooms are prepared, including arranging refreshments as needed

Office Support

• Liaise with contractors and external vendors
• Order office supplies and manage stock levels
• Manage kitchen facilities and coordinate catering for meetings
• Print, photocopy, and bind documents as needed
• Order business cards and update the company address book

Candidate Profile

We’re looking for someone who is:

• Highly organised with strong attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Confident, proactive, and able to take initiative
• Friendly and professional with excellent communication skills
• Capable of multitasking and prioritising in a busy environment

Requirements:

• Minimum 1 year of relevant experience in an administrative, PA, or front-of-house role

How to Apply

To apply, please send your CV to[emailprotected] quoting referenceADMIN25in the subject line.