Junior Legal PA - Edinburgh

FQPS Academy Ltd.; City of Edinburgh; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Training programs

Hybrid/remote working policy

Pro bono opportunities

Structured professional development

Job summary

Eversheds Sutherland in the United Kingdom is seeking a Junior Legal PA to support our Real Estate team. You will manage diaries, assist with client queries and coordinate meetings, travel and documentation with confidentiality and professionalism.

Based in Edinburgh, the role offers structured training, ongoing development and exposure to a busy real estate practice, with a supportive culture and flexible hybrid working.

Qualifications

• Experience in a professional service environment preferred.
• Strong client service mindset and adaptability.
• Excellent communication and interpersonal skills.

Responsibilities

• Conduct regular one-to-one meetings with stakeholders to discuss actions, priorities, expectations and future planning.
• Efficiently manage diaries and mailbox by agreement; act as liaison for colleagues and clients.
• Organise and plan meetings, arrange travel, equipment and refreshments using available technology.
• Take ownership of tasks and delegate across dedicated support teams to meet deadlines.
• Assist with document production and electronic filing, coordinating with stakeholders.
• Support billing and finance teams to ensure compliance with firm policies.
• Assist in marketing and business development activities, including meet and greets.
• Maintain data sites for efficient collaboration and leverage technology for reporting.

Skills

Diary management

Client liaison

Communication skills

Stakeholder management

MS Office

Education

Legal PA experience

Tools

MS Outlook

Job description

We are Eversheds Sutherland, a global law firm, with more than 5,000 people across over 30 countries. We’re full-service with deep niche and sector experience. Whatever challenge, wherever in the world, we’re equipped and ready to meet it. We live our values, we’re purposeful and purpose-led. So although the world is fast-moving and rapidly changing, we see it as a place where everyone can thrive. We’re ambitious for our clients, our communities – and for you. Whether you’re starting out on your career or well established, whether you’re a lawyer or in business services. If you’re looking for what’s next, we are too.

The Opportunity

We are looking for Junior Legal PA to support our Real Estate team. Operating with confidentiality and professionalism, this role requires adaptability and a client service mind-set. Communication skills are important, together with a proactive approach. Taking ownership of tasks through to completion and going above and beyond to fulfil business needs. You’ll have an opportunity to develop an strong internal and external network. We empower our people to stretch their skills and encourage ongoing personal and professional development, leading by example. To increase motivation and help you to succeed, we offer a variety of technical training and soft skills courses, and are committed to a culture of continuous feedback.

Role and key responsibilities

• Conduct regular one-to-one meetings with stakeholders to discuss actions, priorities, expectations and future planning. Attend team meetings, maintain a flexible approach and adopt blended working to accommodate stakeholder and client needs.
• Efficiently manage diaries and mailbox by agreement. Act as a liaison point for colleagues and clients. Assist with client queries during stakeholder absences.
• Organise and plan meetings, arrange necessary travel, equipment and refreshments using available technology and resources.
• Take ownership of tasks and delegate effectively across dedicated support teams in line with the Scope of Service. Monitor task progress and proactively communicate with stakeholders to meet deadlines.
• Undertake urgent and short document work. Collaborate with our document production team for larger documents utilising our dedicated software.
• Manage the client and matter opening process, including electronic filing, collaborating with stakeholders and other business support teams.
• Assist in providing financial administrative support to stakeholders by coordinating with billing and finance teams, ensuring compliance with legal, firm-wide and practice-specific policies and procedures.
• Support marketing and business development activities, including meet and greets.
• Manage electronic filing, records maintenance and expenses effectively using the firm's designated software.
• Create and maintain data sites for efficient collaboration.
• Support process improvements by sharing ideas and contributing to solutions, embracing technologies that improve our ways of working.
• Leverage the firm’s technology as a key business tool for reporting and research.

• Conduct regular one-to-one meetings with stakeholders to discuss actions, priorities, expectations and future planning. Attend team meetings, maintain a flexible approach and adopt blended working to accommodate stakeholder and client needs.
• Efficiently manage diaries and mailbox by agreement. Act as a liaison point for colleagues and clients. Assist with client queries during stakeholder absences.
• Organise and plan meetings, arrange necessary travel, equipment and refreshments using available technology and resources.
• Take ownership of tasks and delegate effectively across dedicated support teams in line with the Scope of Service. Monitor task progress and proactively communicate with stakeholders to meet deadlines.
• Undertake urgent and short document work. Collaborate with our document production team for larger documents utilising our dedicated software.
• Manage the client and matter opening process, including electronic filing, collaborating with stakeholders and other business support teams.
• Assist in providing financial administrative support to stakeholders by coordinating with billing and finance teams, ensuring compliance with legal, firm-wide and practice-specific policies and procedures.
• Support marketing and business development activities, including meet and greets.
• Manage electronic filing, records maintenance and expenses effectively using the firm's designated software.
• Create and maintain data sites for efficient collaboration.
• Support process improvements by sharing ideas and contributing to solutions, embracing technologies that improve our ways of working.
• Leverage the firm’s technology as a key business tool for reporting and research.

Skills and experience

• Experience working within a comparable professional setting, allowing for seamless adaptation to a busy environment.
• Committed to consistently delivering client service excellence and ensuring stakeholders’ requirements are completed.
• Ability to build and maintain strong relationships both internally and externally. Collaborate effectively with colleagues, contributing to a positive team environment.
• Proficient in communication and interpersonal interaction, confidently engaging with clients and stakeholders at all levels.
• Basic understanding of financial hygiene practices and the ability to follow monitoring and compliance processes.
• Drive ownership of tasks, balance priorities and ensure deadlines are met while maintaining high standards.
• Demonstrate a proactive mindset and positive outlook, drive effective collaboration and problem-solving.
• Intermediate skills in Microsoft Office applications, including Outlook and MS Teams.
• Demonstrate flexibility and embrace change. Adapts seamlessly to evolving work environments and AI technology.
• Takes responsibility for personal development and actively seek opportunities for continuous growth.

What’s in it for you?

At Eversheds Sutherland, we provide benefits focused on looking after you: your development, your performance, your financial future and your health, as well as providing the opportunity to make a contribution to the world.

• We’re fair, transparent and equitable
• We share in the success of the firm, reward alignment to our values, going above and beyond and your individual performance
• We support flexible ways of working through our remote working policy and commitment to flexible, agile and hybrid ways of working
• We support your health and performance through our dental, healthcare and wellness support
• We support everything you are and all you bring through our powerful commitment to diversity and inclusion
• We provide a platform for your career, whatever your ambitions through our structured professional and personal training, mentoring and development programs
• We provide experience and opportunity through international and cross-function exposure
• We provide an opportunity to give back through our pro bono work and community engagement
• We help you plan ahead through retirement planning, insurance and assurance

Diversity & Inclusion

At Eversheds Sutherland, “Inclusive” is a core business value. We bring together different skillsets, global mindsets and approaches. We foster diversity of thought and the freedom to put ideas into action. We have an inherent respect for the individual. We have a strong belief in collaboration and teamwork. Sharing ideas, asking questions, solving challenges and meeting our clients’ goals: together.

We want all our people to thrive at work and reach their full potential and we work hard to continue to build a diverse and inclusive culture, monitor and report on our progress and impact, and develop our approach. This is reflected in our policies, systems and processes, and in our work with diversity membership organisations.

Many of our people work flexibly in some way and we are open to considering how we can accommodate flexible working arrangements alongside role requirements. If this is important to you, please talk to us about it during the recruitment process.

We want you to perform at your best during our recruitment process. If there is any adjustment or support you need, please contact us so we can discuss how we can best assist you.

For you,

For your success.

And what's next.

Will this role count as your QWE, and who will confirm it?

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