Junior Administrator

Big Motoring World; Gillingham; On-site; GBP 14,000 - 20,000; Full time

Job summary

Big Motoring World Group is hiring a motivated Junior Administrator at our head office in the United Kingdom. This entry-level role offers training and a clear path to develop essential office skills within a professional environment.

You will support DBS checks, expense processing, and the upkeep of vehicle records, MOTs, servicing, insurance, tax and mileage. You will also help with rota distribution and general administrative projects across the team.

Qualifications

• Entry-level administration role with full training provided.
• Office experience advantageous but not required.
• Proficient with Microsoft Word, Excel and Outlook.

Responsibilities

• Process, monitor, and maintain records for DBS checks, including renewals and follow-ups.
• Receive, check, and verify employee expense submissions.
• Ensure all claims meet company policy requirements and include correct documentation.
• Follow up with employees to resolve discrepancies or obtain missing information with DBS and expenses.
• Maintain up-to-date records of all company vehicles, including MOT, servicing, insurance, tax, and mileage.
• Support allocation and return of company cars and manage related documentation.
• Ensure rotas are accurate, compliant with working time regulations, and aligned with operational requirements.
• Communicate rota updates and changes to staff in a timely manner.
• Support team members with various administrative projects as required.

Skills

Typing

Organisational skills

Communication skills

Time management

Tools

MS Office

Job description

Job Types: Full-time, Permanent (In person)

Pay: £12.21 per hour

We are seeking a motivated Junior Administrator to join our head office. This entry-level role offers an excellent opportunity for individuals looking to develop their administrative skills within a professional environment. The successful candidate will provide vital support to our office operations, ensuring smooth and efficient daily functions. Prior office experience is advantageous but not essential, as full training will be provided.

This role offers a supportive environment where you can enhance your organisational and administrative capabilities while contributing to the success of our team. We welcome applications from motivated individuals eager to develop their career in administration.

Key Responsibilities

• Process, monitor, and maintain records for DBS checks, including renewals and follow-ups.
• Receive, check, and verify employee expense submissions.
• Ensure all claims meet company policy requirements and include correct documentation.
• Follow up with employees to resolve discrepancies or obtain missing information with DBS and expenses.
• Maintain up-to-date records of all company vehicles, including MOT, servicing, insurance, tax, and mileage.
• Support allocation and return of company cars and manage related documentation.
• Ensure rotas are accurate, compliant with working time regulations, and aligned with operational requirements.
• Communicate rota updates and changes to staff in a timely manner.
• Support team members with various administrative projects as required.

Person specification

• Office experience or administrative experience is preferred but not mandatory; training will be provided for the right candidate.
• Proficiency in computer skills including typing and familiarity with Microsoft Office (Word, Excel, Outlook).
• Strong organisational skills with the ability to prioritise tasks effectively.
• Excellent communication skills with good phone etiquette.