Job Vacancy - Executive Assistant

Cornwall Heritage Trust; Redruth; On-site; GBP 22,031 - 26,926; Part time

Benefits offered by this job

Cornwall Heritage Trust Family Members

33 days annual leave pro rata

Pension scheme

Health and Wellbeing Support Package

Job summary

Cornwall Heritage Trust is seeking a well-organised, proactive Executive Assistant to support the Senior Leadership Team in Redruth. The role is 14 hours per week (Tuesdays and Fridays) on a fixed-term basis for twelve months, with responsibilities spanning diaries, inboxes, correspondence, and external liaison with partners.

The successful candidate will have strong administrative skills, problem-solving ability, and a keen eye for detail.

Qualifications

• Minimum GCSE (or equivalent) Grade C or 5 in English and Maths.
• Qualification in a relevant discipline e.g administration or marketing.
• At least 2 years’ experience in an administrative role.
• Experience of working for a charity.
• Experience of using CRM databases.
• Knowledge of eTapestry.
• Experience of supervising people.
• Experience of customer service.
• Experience of taking minutes and monitoring actions.
• Collation and analysis of data.
• Knowledge of the requirements of impact reporting for funders and stakeholders.
• Experience of supporting events and activities.
• Basic experience of marketing or social media.
• Strong IT skills and knowledge of MS Office programmes.
• Knowledge of Apple Mac systems.

Responsibilities

• PA support to the Senior Leadership Team (SLT).
• Support the daily running of the office and liaising with suppliers/contractors.
• Assistance with trustee administration, policy monitoring, and papers.
• Support staffing processes, interviews, and minute taking.
• Liaise with external stakeholders including donors and funders.
• Collaborate with the wider team on behalf of SLT.
• Provide day-to-day administrative tasks and cover for colleagues as needed.
• First point of contact for enquiries; manage correspondence and filing.
• Book meeting rooms and organise equipment; assist with events.
• Attend events to represent the Trust and support strategic aims.

Skills

Organisational skills

Administrative skills

Attention to detail

Team player

Problem solving

Education

GCSE English & Maths

Administration or Marketing qualification

Tools

CRM databases

eTapestry

MS Office

Apple Mac

Job description

14 hours per week (Tuesdays and Fridays)

£24,479 Pro Rata (based on a 35 hour week)

Contract

Fixed term for one year

Deadline for applications

Midday on Thursday 20 th August 2026

Anticipated interview date

Tuesday 1 st September 2026

Based

Head Offices at Krowji, Redruth

· Cornwall Heritage Trust Family Membership

· 33 days annual leave per year pro rata (to include Bank Holidays)

· Pension scheme

· Health and Wellbeing Support Package

Cornwall Heritage Trust is a charity based in Redruth with the aim of preserving and strengthening Cornwall’s heritage. Last year we celebrated our 40th anniversary and took the time to reflect on the way in which the charity has grown and transformed during that time. With our new strategic plan starting this year we are focused on ensuring our organisational resilience and financial sustainability to ensure that we are able to champion Cornwall’s heritage for at least another 40 years!

We are looking for a well-organised self-starter to join our busy team. They will have excellent administrative skills, be a natural problem-solver, have an eye for detail and be a committed team player. A passion for Cornwall and its history goes without saying!

The successful candidate will provide day-to-day administrative support to the Senior Leadership Team; this will comprise management of diaries, inboxes, correspondence and liaison with external partners as well as providing support for various projects and programmes. In addition, it is anticipated that this role will work alongside our admin team to provide a welcoming and efficient first point of contact for the organisation and carry out the day-to-day administrative tasks as required. Some evening and weekend working may be required, however, plenty of notice will be given.

This role is offered on an initial fixed-term contract of twelve months due to the ongoing restructuring and evolution of the organisation.

Key Responsibilities

The following provides a flavour of the responsibilities included within this post, however, it does not represent an exhaustive list; as a small team everyone is required to be flexible and adaptable.

PA support to the Senior Leadership Team (SLT)

• Support the daily running of the office e.g. organising meetings and liaising with suppliers and contractors
• Provide assistance with trustee administration e.g. formatting and monitoring policies, collating and circulating meeting papers etc
• Support administration around staffing e.g. printing papers for interviews and minute taking of staff meetings
• Ensure the SLT’s daily activities run smoothly
• Liaise with a variety of external stakeholders – could be donors, funders or partner organisations
• Collaborate with the wider team on behalf of SLT
• Carry out other tasks as directed by SLT

General Administration

• First point of contact for enquiries from the general public by telephone, email and via the various digital channels
• Management of incoming and outgoing correspondence (postal and electronic) including posting CHT mail and booking post office collections when needed
• Inbox management and dissemination
• Maintenance and updating of the filing systems, including those held electronically
• Support with data entry, record keeping and maintenance of the various databases – accurately and in a timely manner
• Provision of basic IT support e.g. arranging new starter email addresses and logins
• Circulation of documents before/after meetings
• Booking meeting accommodation and organising appropriate equipment (projectors, flipcharts etc)
• Assist with event management e.g. bookings, administration and logistics
• Help to ensure accurate collection and recording of attendee and engagement data
• Provide support to the marketing and fundraising team
• Support the team when colleagues are absent, being able to accommodate this need for flexibility

Other

• Attendance at events and functions to represent the Trust
• Support the wider team to achieve the Trust’s strategic aims

Key Accountabilities

• Reporting to the Operations Manager
• Working closely with the CEO and Engagement Manager
• Working collaboratively with the other members of staff and volunteers

Skills and Experience

We are looking for an enthusiastic, flexible and adaptable person with excellent administrative and organisational skills as well as a keen eye for detail.

Education & Qualifications Minimum GCSE (or equivalent) Grade C or 5 in English and Maths

Qualification in a relevant discipline e.g administration or marketing

Knowledge & Experience At least 2 years’ experience in an administrative role

Experience of working for a charity

Experience of using CRM databases

Knowledge of eTapestry

Experience of supervising people

Experience of customer service

Experience of taking minutes and monitoring actions

Collation and analysis of data

Knowledge of the requirements of impact reporting for funders and stakeholders

Experience of supporting events and activities

Basic experience of marketing or social media

Strong IT skills and knowledge of the MS Office programmes

Knowledge of Apple Mac systems

Skills & Abilities Problem solver – able to identify issues and suggest solutions

Excellent administrative skills with a high level of attention to detail

Strong interpersonal skills and the ability to fit in well with a new team

Excellent communication skills – written and verbal

Ability to manage own workload, prioritise and work flexibly

Experience of acting as first point of contact for an organisation

Able to meet deadlines and work well under pressure

Personal Qualities Self-motivated and able to work independently

Discreet and diplomatic

Calm and confident

Quick learner with a positive attitude

Strong team player

Reliable and well-organised with a track record of meeting deadlines

Flexible and adaptable – willing to try new things and work under their own initiative

A quick learner, able to use own initiative and identify ways to provide support

Other Full UK driving licence and access to a car

How to Apply

An application form can be downloaded here and should be completed with consideration to the role specifications detailed above.

The completed form should be emailed to Sarah Carter on [e-mail] by midday on Thursday 20th August 2026.

The email should be entitled “Application for Executive Assistant vacancy” and may be accompanied by a CV and covering letter but please note that the application form is the key document and should be completed in full. Applications made without our application form will be disregarded.