Japanese speaking Account Administrator

Centre People; London; Hybrid; GBP 30,000 - 40,000; Part time

Job summary

A Japanese fashion brand is seeking a Japanese-speaking Account Administrator for their London office. The ideal candidate will support financial and administrative operations, requiring experience in finance/accounting and strong organizational skills. This part-time role offers a competitive salary, primarily hybrid work, with immediate start.

Qualifications

• Experience in finance or accounting support in retail or similar sector.
• Business level fluency in English and Japanese.
• Familiarity with UK bank procedures and payroll processes.

Responsibilities

• Responsible for financial and administrative operations within the UK entity.
• Schedule and manage payments for all vendors and contractors.
• Compile data for monthly and quarterly internal P&L statements.

Skills

Organizational skills

Communication

Interpersonal skills

Attention to detail

Fluency in Japanese

Proficiency in accounting software

Tools

Excel

Cloud storage tools

Job description

A Japanese fashion brand is currently recruiting a Japanese-speaking Account Administrator to work in their newly established London office.

In this role, you will be responsible for supporting financial and administrative operations within the UK entity.

The ideal candidate should have experience in finance or accounting support, strong organizational skills, and proficiency in accounting software.

Business level fluency in Japanese (both written and spoken) is essential.

Ref: KM46659

--------------------------------------

ELIGIBLE APPLICANTS:

• Eligible visa: Permanent residence, Spouse, Partner
• NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance

WORK TYPE: Mix of hybrid and work from home

VISA SUPPORT: No

--------------------------------------

TYPE: part-time or contract (TBD)

WORKING HOURS: 9:00-17:00 from Monday to Friday

SALARY: 30-40k, depending on experience

START: ASAP

LOCATION: Central London

Account Administrator Main Responsibilities:

Banking & Financial Management

• Schedule and manage payments for all vendors, contractors, and service providers, including handling urgent payments upon request
• Receive and securely store monthly bank and credit card statements
• Prepare monthly and quarterly internal P&L statements and financial reports
• Manage VAT filing documentation and data
• Maintain records for all banking and financial transactions

Payroll Support

• Set up salary transfers and distribute payslips securely
• Maintain employee records, including insurance, tax details, contracts, and supporting documents
• Manage timesheets, attendance, overtime, and leave
• Coordinate with external vendors and submit payroll reports

Invoice Management

• Record and update invoices
• Oversee expense tracking and documentation
• Verify purchase orders and shipping invoices

Operations and Administration

• Securely store financial and administrative records
• Oversee e-commerce payments and VAT submissions
• Manage store cash flow and inventory reconciliation
• Coordinate with freight forwarders and handle shipping cost analysis

Additional Responsibilities

• Maintain accurate financial records
• Streamline administrative processes
• Serve as main contact between UK and Japanese HQ for finance/admin matters
• Stay updated on payroll regulations

Ideal Candidate:

• Experience in finance/support roles in retail or similar sectors
• Knowledge of UK banking and payroll procedures
• Fluent in English and Japanese
• Excellent communication and organizational skills
• Proficient in accounting software and MS Office
• Familiar with employment documentation, GDPR, and data protection
• Ability to handle confidential information

Note: All applicants must have the right to work in the UK. No visa sponsorship available. Applications from Working holiday, Graduate, or Student visa holders are not accepted.

If successful, you will be contacted within two business days. Due to high application volume, individual feedback cannot be provided.