IT Administration and Lifecyle Coordinator

DP World; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading global trade company is seeking an IT Administration and Lifecycle Coordinator to support procurement and asset management processes across Europe. Ideal candidates will have 1–3 years of experience in administrative roles, strong proficiency in Microsoft Office tools, and excellent communication skills. This role offers a competitive compensation package and the chance to contribute to operational excellence in IT.

Benefits

Market competitive compensation package

Qualifications

• 1–3 years of experience in administrative roles ideally in IT or procurement.
• Able to manage multiple priorities with minimal supervision.
• Team player with strong collaboration and critical thinking skills.

Responsibilities

• Support procurement activities by managing purchase requisitions.
• Coordinate with IT and finance teams to ensure proper budgeting.
• Monitor and manage IT asset inventory.
• Maintain up-to-date contract and vendor records.
• Drive reporting on PR/PO status and license allocations.
• Submit Authorization for Expenditure requests.
• Support software license allocation and charge-out processes.
• Collaborate with stakeholders across IT, procurement, and finance in Europe.

Skills

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft PowerPoint

Knowledge of SAP

Knowledge of Oracle

Knowledge of Jira

Excellent communication skills in English

Detail-oriented

Strong collaboration skills

Critical thinking skills

Job description

Overview

Are you passionate about streamlining IT processes, managing assets, and collaborating across international teams? Join DP World as an IT Administration and Lifecycle Coordinator in Poznan, Poland and help drive operational excellence across our European IT operations.

About the Role

As an IT Administration and Lifecycle Coordinator, you will play a crucial role in supporting IT Procurement, Asset & Inventory Management, and Vendor Coordination across DP World’s European operations. You will be the backbone of administrative efficiency, ensuring accuracy, compliance, and continuous improvement in our IT lifecycle processes.

Key Responsibilities

• Support procurement activities by managing purchase requisitions and vendor portals.
• Coordinate with IT and finance teams to ensure proper budgeting, approvals, and compliance with purchasing policies.
• Monitor and manage IT asset inventory, ensuring accurate tracking, replenishment, and lifecycle documentation.
• Maintain up-to-date contract and vendor records, support onboarding of new vendors, and oversee contract renewals.
• Drive reporting on PR/PO status, license allocations, and non-compliance resolutions.
• Submit Authorization for Expenditure (AFE) requests and serve as an AFE policy super user.
• Support software license allocation and charge-out processes.
• Collaborate with stakeholders across IT, procurement, and finance teams in Europe.

Requirements

• 1–3 years of experience in administrative roles, ideally in an IT or procurement environment.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint; knowledge of SAP/Oracle/Jira is a plus.
• Solid understanding of IT hardware and software.
• Excellent communication skills in English; additional languages are a bonus.
• Detail-oriented, proactive, and able to manage multiple priorities with minimal supervision.
• Able to travel up to 10% within Europe.
• Team player with strong collaboration and critical thinking skills.

Compensation

DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 103,000 employees spanning 75 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. The DP World family comprises of Syncreon, Imperial and P&O.

We’re reshaping the future by investing in innovation, from intelligent delivery systems to automated warehouse stacking, and we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer’s door.

We Make Trade Flow

TO CHANGE WHAT’S POSSIBLE FOR EVERYONE