IP Paralegal / Formalities Assistant

Fieldfisher; Belfast; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in intellectual property seeks an experienced Trademark Administrator in Belfast. This role involves preparing trademark applications, handling formalities, and client interactions. Candidates should have several years of experience in trademark practices and demonstrate strong attention to detail and time management skills. The firm offers a competitive benefits package in a collaborative and inclusive environment.

Benefits

Private health insurance

Life assurance

Income protection

Well-being support

Flexi-gym discounts

Modern office space in Titanic Quarter

Qualifications

• Several years of prior experience in trademark formalities from law firm or agency.
• Good academic qualifications.
• Ability to work without supervision.

Responsibilities

• Preparing, filing, and reporting new trademark and design applications.
• Drafting responses to objections before the relevant Registry.
• Billing and database administration duties.

Skills

Attention to detail

Time management

Client-facing skills

Initiative

Education

CITMA Introduction to Trade Mark Administration and Formalities Course

Tools

WebTMS database

Job description

Fieldfisher is famous for IP. Our market-leading specialist team has a proven track-record of success. With a wealth of expertise across sectors including technology, media, life sciences, retail, energy and natural resources. Our IP team represent several household name clients in protecting their IP and regularly work for clients in the UK and EU, North America, the Middle East, China and the Far East and Asia Pacific.

What to expect:

• Preparing, filing and reporting new trademark and design applications
• Attending to formalities requirements
• Drafting responses to objections and other responses before the relevant Registry
• Processing official documents (filing receipts, publication notices and registration certificates)
• Seeking renewal instructions from clients and attending to renewal of trade mark and design registrations before the relevant Registry
• Billing, records database and other administration duties relating to the aforesaid

A bit about you:

• Good academics
• Several years prior experience in trade mark formalities either gained in a law firm or patent/trade mark Agency
• Experience using WebTMS database desirable
• Able to work without supervision and to be able to demonstrate initiative
• Excellent attention to detail
• Excellent time management skills and a good team player
• Able to demonstrate a genuine interest in the client’s business and be client-facing
• Completion of CITMA Introduction to Trade Mark Administration and Formalities Course (or a similar Course) desirable

What we offer:

• Inclusive & Supportive Environment: A firm that embraces diversity with benefits designed for everyone.
• Competitive Benefits Package: Includes private health insurance, life assurance, income protection, well-being support, flexi-gym discounts, and more.
• Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and on-site parking.
• Collaborative Culture: Join a diverse team with opportunities for hybrid working and hot-desking.
• Social & Community Engagement: Participate in clubs, networks, inclusive events, and more.

Inclusiveness and Diversity:

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Belfast offices, visit: Fieldfisher Belfast Hub Accessibility

How to Apply:

• Click 'Apply Now' to submit your CV and begin your application.
• Note: We recruit on a rolling basis until the role is filled.

Recruitment process:

• 20–30-minute introductory call with one of our experienced recruiters.
• The interview process varies depending on the role you apply for. However, your recruitment contact will always let you know what to expect from the process, so nothing should come as a surprise.
• For hybrid opportunities, candidates will be invited to visit our offices and meet the team face-to-face.
• Our average process takes around 2-3 weeks, but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process, but if you have any specific questions before this please contact us at [e-mail].

Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.