IP Administrator - 12 Month FTC

Marks & Clerk Llp; Cambridge; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Pension scheme

Life assurance

Private medical insurance

Job summary

Marks & Clerk LLP in Cambridge is seeking an IP Administrator on a 12 Month FTC to support filing and post-filing activities, using the firm’s case management system to assist patent fee earners.

You will handle incoming post, generate and forward documents, file correspondence electronically, monitor due dates, and liaise with external parties to progress IP filings; a legal admin background and IT skills are valued. Hybrid working offered.

Qualifications

• Previous administrative experience in a legal environment.
• Strong written and verbal communication skills.
• Good IT skills – including MS Office and Outlook.
• Experience of a document management system (preferred).
• IP experience.
• CIPA Administrator qualification (preferred).
• Self-motivated with attention to detail.
• Organised with strong prioritisation and the ability to work under pressure.

Responsibilities

• Processing incoming post and recording data in Inprotech.
• Generating and forwarding documents to clients.
• Filing correspondence electronically in the DMS.
• Monitoring due date/reminder lists and following up.
• Liaising with external parties to resolve queries or obtain instructions.
• Recording service charges as applicable.
• Working in compliance with quality management systems.
• Case Creation/Administration/Filing and Post Filing tasks as needed.

Skills

Administrative experience

MS Office

Outlook

IP experience

CIPA qualification

Communication skills

Attention to detail

Organisation

Teamwork

Tools

Document management system

Job description

IP Administrator - 12 Month FTC

Help shape the future of intellectual property

Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 50 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.

Role purpose

The IP Administrator is responsible for providing filing and post-filing assistance in accordance with official rules and regulations, and using the firm’s case management system in order to support the patent fee earners in providing a timely and efficient service.

Principal responsibilities

• Processing incoming post to ensure that relevant data is recorded on Inprotech
• Generating and forwarding documentation to internal and external clients
• Filing of correspondence electronically in the document management system (DMS)
• Monitoring due date/reminder lists and following up as required
• Liaising with external parties to resolve queries or obtain instructions
• Recording service charges as applicable
• Accessing external information sources to check and retrieve relevant information
• Working in compliance with the firm’s quality management systems and policies.

This position may encompass various roles designed for our specific business workflows:

• Case Creation – creating new case records in accordance with client instructions and Intellectual Property filing systems
• Case Administration - recording events, processing documentation, sending out appropriate reminders and ensuring case record information is up to date and accurate
• Filing - preparing and officially filing Intellectual Property Rights (IPR) applications, instructing foreign attorneys and arranging for associated fees to be paid
• Post Filing - obtaining and submitting all documentation required to progress a filed application

Technical knowledge, professional qualifications and experience

The successful candidate will have:-

• Previous administrative experience in a legal environment
• Strong written and verbal communication skills
• Good IT skills – including MS Office and Outlook
• Experience of a document management system (preferred but not essential)
• IP experience
• CIPA Administrator qualification (preferred but not essential)

In addition, the successful candidate will be able to demonstrate:

• A self-motivated and pro-active attitude
• A methodical approach with excellent attention to detail
• Good organisation and prioritisation skills
• The ability to work under pressure and to tight deadlines
• The ability to work independently and as part of a team

Remuneration and benefits

• Competitive salary dependent on qualification and experience
• 26 days’ annual holiday, plus statutory holidays
• Contributory pension scheme
• Hybrid Working
• Life assurance
• Private medical insurance (after 12 months)
• Permanent health insurance (after 12 months)
• Reimbursement of membership fees to professional bodies required for the role

IP Administrator [PDF] Location: Cambridge Permanent / Temporary: Temporary Full / Part Time Full Time

Job Requirements

• Previous administrative experience in a legal environment
• Good IT Skills - including MS Office and Outlook
• Excellent organisation and prioritisation skills
• Be able to attend the Cambridge office two days a week

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