IP Administrator

Oxford Nanopore; Oxford; Hybrid; GBP 35,000 - 48,000; Full time

Job summary

Oxford Nanopore Technologies is seeking a highly organised IP Administrator to join the Intellectual Property team in Oxford. Reporting to the Senior IP Formalities Manager, you will help administer the global patent portfolio and associated prosecution activities, ensuring records and systems are maintained to a high standard.

You will collaborate with patent attorneys, inventors and external counsel, manage docketing and deadlines, prepare electronic files, process invoices, and support budget

Qualifications

• Experience in patent administration or IP operations.
• Excellent organisational skills and attention to detail.
• Experience with databases or docketing platforms.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Strong written and verbal communication.
• Ability to manage multiple priorities and deadlines.
• Professional and confidential approach with sensitive information.

Responsibilities

• Maintain IP docketing system and patent databases.
• Enter, review, verify patent data across filings.
• Monitor deadlines and renewals for portfolios.
• Ensure records and documentation are accurate and up to date.
• Prepare electronic patent files and portfolio reports.
• Coordinate communications with internal stakeholders and external counsel.
• Support patent filing and prosecution across jurisdictions.
• Facilitate execution of assignments, powers of attorney, declarations.
• Process invoices from counsel and IP service providers.
• Assist with budget tracking and spend reporting.

Skills

IP administration

Attention to detail

Docketing systems

Microsoft Office

Communication skills

Multitasking

Confidential handling

Tools

CPI

Patricia

FoundationIP

Anaqua

Job description

Administrator Intellectual Property

Location: Oxford, UK (Hybrid)
Department: Intellectual Property
Reporting to: Senior IP Formalities Manager

About Oxford Nanopore Technologies

Oxford Nanopore Technologies is a leading biotechnology company with a mission to enable the analysis of anything, by anyone, anywhere. Our pioneering nanopore sensing technology is transforming how researchers, clinicians, and industry partners access and interpret biological data.

From advancing genomics research and clinical applications to supporting environmental monitoring and infectious disease surveillance, our innovative technology is driving scientific discovery across the globe. As we continue to grow, protecting and managing our intellectual property portfolio remains a key part of our success.

The Role

We are seeking a highly organised and detail-oriented IP Administrator to join our Intellectual Property team in Oxford.

Reporting to the Senior IP Formalities Manager, you will play an important role in supporting the administration of Oxford Nanopore's global patent portfolio and associated prosecution activities. Working alongside patent attorneys, inventors, external counsel, and business stakeholders, you will help ensure our intellectual property records, processes, and systems are maintained to the highest standard.

This is an excellent opportunity for someone with experience in intellectual property, patent administration, legal operations, or a similar administrative environment who is looking to develop their career within a world-class in-house IP function.

Key Responsibilities

• Maintain and update the company's IP docketing system and patent databases.
• Enter, review, and verify patent application, prosecution, maintenance, and portfolio data.
• Monitor deadlines and support the tracking of patent filings, office action responses, renewals, annuities, and other portfolio activities.
• Ensure patent records, correspondence, and documentation remain accurate and up to date.
• Prepare and maintain electronic patent files and support portfolio reporting activities.
• Coordinate communications between internal stakeholders and external patent counsel worldwide.
• Support patent filing and prosecution activities across multiple jurisdictions.
• Facilitate the execution and processing of formal documents including assignments, powers of attorney, declarations, and inventor documentation.
• Process and track invoices from external patent counsel, annuity providers, and other IP service providers.
• Support budget tracking, spend reporting, invoice reconciliation, and payment processing.
• Assist with onboarding new external counsel and IP vendors.
• Maintain IP procedures, templates, and operational best practices.
• Contribute to process improvement initiatives and special projects relating to portfolio management and IP operations.

About You

To be successful in this role, you will have:

• Experience in patent administration, patent formalities, intellectual property, legal operations, or a related administrative role.
• Excellent organisational skills with strong attention to detail.
• Experience working with databases, records management systems, or docketing platforms.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• The ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• A professional and confidential approach when handling sensitive information.

Desirable Experience

It would be advantageous if you have:

• Experience supporting patent prosecution activities within a law firm or in-house IP team.
• Familiarity with IP management systems such as CPI, Patricia, FoundationIP, Anaqua, or similar platforms.
• Experience processing legal, patent, or professional services invoices.
• Knowledge of global patent filing and prosecution procedures.
• Experience supporting intellectual property portfolios within biotechnology, life sciences, genomics, diagnostics, software, or technology sectors.

Why Oxford Nanopore?

This is a unique opportunity to join an innovative company at the forefront of scientific and technological advancement. You'll become part of a collaborative and expert Intellectual Property team, helping to protect groundbreaking technologies that are transforming biological understanding around the world.

In return, you'll gain valuable experience supporting a global patent portfolio within a dynamic, fast-growing organisation where your contribution will have a direct impact on the future of Oxford Nanopore's innovation.

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Oxford Nanopore Technologies: Our goal is to bring the widest benefits to society through enabling the analysis of anything, by anyone, anywhere. The company has developed a new generation of nanopore-based sensing technology for faster, information rich, accessible and affordable molecular analysis. The first application is DNA/RNA sequencing, and the technology is in development for the analysis of other types of molecules including proteins. The technology is used to understand and characterise the biology of humans and diseases such as cancer, plants, animals, bacteria, viruses, and whole environments. With a thriving culture of ambition and strong innovation goals, Oxford Nanopore is a UK headquartered company with global operations and customers in more than 125 countries.