Invoicing Clerk

Integrated Care System; West of England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare provider in the West of England is looking for an individual to manage invoicing for services and equipment. This role involves raising and processing invoices, liaising with clinical teams, and ensuring billing accuracy. The ideal candidate will have strong attention to detail and relevant qualifications. This position offers an opportunity to support financial operations within a large healthcare system.

Qualifications

• Proven ability to handle invoicing and financial reconciliation tasks.
• Effective verbal and written communication skills.
• Evidence of continued professional development relevant to the role.

Responsibilities

• Raise and issue invoices for services and equipment.
• Process and validate incoming supplier invoices.
• Liaise with teams to ensure accurate billing.
• Maintain secure records in line with regulations.
• Support reporting tasks related to service activity.

Skills

Attention to detail

Data entry abilities

Effective communication skills

Education

GCSE at grade C/4 including maths and English

Relevant administrative or finance qualification

Job description

We are looking for a detail-oriented individual to manage invoicing for services and equipment provided by the Trust. This includes issuing and processing invoices, reconciling records, and ensuring billing accuracy in coordination with clinical and operational teams.

The role involves tracking payments, resolving invoice queries, and maintaining secure, compliant financial records. The post holder will also support reporting on service activity and income, while contributing to ongoing improvements in administrative and business support processes.

Main duties of the job

Raise and issue invoices for services and equipment provided to NHS commissioners, external providers, and private individuals

Process and validate incoming supplier invoices against service usage and purchase orders

Liaise with clinical and operational teams to ensure billing reflects accurate service delivery

Track, reconcile, and record invoicing activity using Trust-approved systems

Follow up on outstanding payments and respond to invoice queries

Maintain accurate, secure records in line with Trust Standard Financial Instructions (SFIs), policies and data protection regulations.

Support reporting tasks related to service activity, costs, and income

• Contribute to process improvements within the wider administration and business support functions

About us

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Job responsibilities

This is an essential role in supporting the Bristol Centre for Enablement by ensuring an on time, accurate purchasing support and invoicing for the 6 services delivered at BCE. The services provide and maintain equipment (medical devices) for patients in the community in Bristol and across the Southwest of England. These are high-cost devices, and you will contribute to close financial control, efficient use of resources and help identify improvement opportunities. You will work closely with clinical teams, administrative and finance colleagues and suppliers, to maintain timely, smooth and reliable invoice processing and income recovery services.

Main responsibilities include:

Raise and issue invoices for services and equipment provided to NHS commissioners, external providers, and private individuals

Process and validate incoming supplier invoices against service usage and purchase orders

Liaise with clinical and operational teams to ensure billing reflects accurate service delivery

Track, reconcile, and record invoicing activity using Trust-approved systems

Follow up on outstanding payments and respond to invoice queries

Maintain accurate, secure records in line with Trust Standard Financial Instructions (SFIs), policies and data protection regulations.

Support reporting tasks related to service activity, costs, and income

• Contribute to process improvements within the wider administration and business support functions

Person Specification

Education

• GCSE at grade C/4 or above to include maths and english
• Relevant administrative, finance, or business-related qualification (e.g. NVQ Level 3 or equivalent experience)
• Proven ability to handle invoicing, data entry, or financial reconciliation tasks
• Effective verbal and written communication skills, with the ability to liaise professionally with staff at all levels
• Evidence of continued professional development (CPD) relevant to role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.