Invoicing and Finance Administrator

First Recruitment Services; East Grinstead; On-site; GBP 25,000; Full time

Job summary

A leading company in the legal sector is seeking an Invoicing and Reporting Administrator to join their team in East Grinstead. This position offers a competitive salary, excellent benefits, and the opportunity to work within a friendly and supportive environment. The successful candidate will manage invoicing processes, ensure data integrity, and collaborate with finance and client service teams.

Benefits

Excellent all round company benefits

Free coffee

Qualifications

• Experience in an office based role.
• Excellent interpersonal & organisational skills.
• Great attention to detail and numeracy skills.

Responsibilities

• Manage and oversee all invoicing processes and financial reporting.
• Prepare and issue invoices accurately and on time.
• Resolve any billing discrepancies or disputes.

Skills

Attention to detail

Organisational skills

Interpersonal skills

Tools

Excel

Job description

• Position: Invoicing and Reporting Administrator
• Salary: £25,000 per annum. Excellent all round company benefits, along with free coffee!
• Location: East Grinstead, West Sussex
• Hours: Monday – Thursday, 09:00-17:30 and Friday 09:00 – 17:00 – office based role
• Office based in East Grinstead with parking available on site for all staff – also close to the station area.

We are pleased to be partnered with our highly reputable, professional, friendly and established legal based client as they seek to recruit an Invoicing Administrator to join their team within their offices in the centre of East Grinstead. This is an excellent opportunity to join a friendly team within a very reputable firm.

This is a great opportunity to join a busy team within a friendly and very successful organisation who offer a very welcoming environment in which to work and progress.

My client is seeking a start date of late July / early August 2025.

The role

The Invoicing and Reporting Administratoris responsible for managing and overseeing all invoicing processes and financial reporting within the company. The role ensures accuracy, timeliness, and compliance in billing procedures and the generation of financial and operational reports. The role serves as a key link between the finance team, sales and client HR/service teams and contributes to the smooth running of the day-to-day activities in the department.

The role – duties and responsibilities

• Prepare and issue invoices accurately and on time
• Verify billing data, purchase orders, contracts and client records
• Ensure compliance with client agreements and internal policies
• Resolve any billing discrepancies or disputes with internal teams and clients
• Issue relevant reports and credit notes/refunds with accuracy and timeliness
• Address invoice-related queries from clients via email and phone
• Submit invoices
• Handle invoices via the invoicing portals
• Utilise accounting and invoicing systems and platforms for invoice generation and tracking
• Ensure data integrity across systems (CMS, platforms, accounting software, databases etc.)
• Maintain and update customer billing profiles and reporting templates

Experience, competencies and knowledge required:

• Previous experience in an office based role
• Excellent interpersonal & organisational skills
• Great attention to detail and numeracy skills
• Computer literacy – good Excel skills

For more information regarding this new and exciting Invoicing and Reporting Administrator opportunity, please apply now! Short-listing will take place soon – don’t miss out!

Wild Recruitment Ltd T/A First Recruitment Services is acting as an Employment Agency in relation to this vacancy.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.