Inventory Coordinator

IMPACT EVOLVE; Bourton-on-the-Water; On-site; GBP 32,000 - 46,000; Full time

Job summary

IMPACT EVOLVE is recruiting for an Inventory Co-ordinator to support Hawkstone, a fast-growing premium beer and cider brand in the UK. You will manage stock receipts, movements and reconciliations across multiple sites, ensuring records align with physical stock.

Working with supply chain, logistics, finance, production partners, suppliers and site teams, you will investigate discrepancies, drive process improvements and maintain clear action logs until issues are resolved.

Qualifications

• Experience in inventory, stock control, warehouse administration or supply chain.
• Strong understanding of goods receipt, stock movement and reconciliation.
• Confident working with inventory/ERP systems and maintaining accurate transaction records.
• High attention to detail and accuracy with product codes, batches and locations.
• Strong organisational skills with ability to manage multiple open transactions and deadlines.
• Clear communication and problem solving across internal teams, suppliers and logistics partners.

Responsibilities

• Manage goods in, inventory receipts and system bookings across multiple sites.
• Process and control internal transfers, inter-site movements and stock adjustments.
• Coordinate stock counts across sites and maintain action logs until issues are closed.
• Investigate stock discrepancies, delivery issues and erroneous movements; identify root causes.
• Maintain stock records for Hawkstone or partner locations and resolve unprocessed transactions.
• Manage returns, damaged, rejected and quarantined stock through to write-off or disposal.
• Review and close purchase orders, transfers and inventory records after checks are complete.
• Prepare regular reporting on stock accuracy, reconciliations and discrepancies.

Skills

Inventory control

Goods receipt

Stock reconciliation

ERP systems

Excel data handling

Attention to detail

Organisational skills

Cross-team communication

Tools

ERP systems

Excel

Job description

IMPACT EVOLVE are exclusively retained to hire this exciting role.

Reporting to:

Logistics Manager

Role Purpose

Hawkstone is one of the fastest growing premium beer and cider brands in the UK, operating across retail, hospitality, direct to consumer and merchandise channels. As the business scales, the volume and complexity of stock movements, inventory records, production inputs and fulfilment activity continue to increase.

The Inventory Co-ordinator plays a critical role in maintaining accurate, controlled and traceable inventory across Hawkstone sites and third-party locations, owning the day-to-day administration and control of stock receipts, movements, reconciliations and inventory records to ensure physical stock and system stock remain aligned.

Working closely with supply chain, logistics, finance, production partners, suppliers and site teams, the Inventory Co-ordinator ensures stock is received, booked, transferred, investigated and closed accurately, with clear reporting and timely escalation of discrepancies, delivery issues and inventory risks.

This role requires a highly organised and detail focused individual, comfortable working across multiple systems and locations, who can follow transactions through from source documentation to final resolution.

Key Responsibilities

• Manage goods in, inventory receipts and system bookings across multiple sites, ensuring stock is recorded accurately and supported by the correct documentation, resolving receipt discrepancies promptly.
• Process and control internal transfers, inter-site movements and approved stock adjustments, tracking movements through to completion.
• Coordinate stock counts across multiple sites, owning the resulting reconciliations, investigating variances and maintaining clear action logs until issues are closed.
• Investigate and resolve stock discrepancies, missed deliveries, booking errors, incorrect locations and unexplained inventory movements, identifying root causes and recommending controls to prevent repeat issues.
• Maintain accurate stock records and controls for Hawkstone or partner inventory locations, working with site teams to resolve unprocessed transactions.
• Manage returns, damaged, rejected and quarantined stock, tracking items through investigation, credit, rework, release, disposal or approved write off.
• Review and close purchase orders, batches, transfers and inventory records once all stock activity and checks are complete, maintaining a disciplined closure routine to support month end reporting.
• Prepare regular reporting on stock accuracy, reconciliations, aged transactions, discrepancies, returns and quarantine, and support ongoing improvement of inventory processes and systems.

Skills & Experience

• Experience in an inventory, stock control, warehouse administration or supply chain role.
• Strong understanding of goods receipt, stock movement, reconciliation and inventory adjustment processes.
• Confident working with inventory or ERP systems and maintaining accurate transaction records.
• Strong Excel and data handling skills, with the ability to reconcile multiple sources of information.
• High attention to detail and accuracy, particularly with product codes, batches, quantities and locations.
• Strong organisational skills with the ability to manage multiple open transactions, queries and deadlines.
• Clear communication and problem solving skills, with confidence coordinating across internal teams, suppliers and logistics partners.
• Experience within FMCG, alcoholic beverages, brewing, food manufacturing or another fast-moving stock environment.
• Experience controlling inventory across multiple sites or third-party logistics locations.
• Exposure to duty suspended or traceability sensitive inventory.

Personal Attributes

• Highly organised and comfortable taking ownership of detailed inventory processes.
• Methodical and accurate, with a strong instinct for spotting information that doesn't reconcile.
• Proactive in following up outstanding actions and escalating issues when required.
• Calm and solutions-focused under competing priorities, collaborative and relationship-driven, accountable for completing transactions and investigations to a clear, evidence-based conclusion.

If this sounds like you, then IMPACT EVOLVE would love to hear from you.