Interview Coordinator – Early Careers (6-month FTC)

Stantec; Reading; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Hybrid work model

Career development

Job summary

Stantec is seeking a highly organised Interview Coordinator to join our Early Careers Recruitment team on a 6 month fixed term contract in Reading (hybrid – 3 days in office). You will act as the central link between candidates, hiring managers and the recruitment team, coordinating interviews and communications to ensure a smooth candidate journey.

The role requires experience in administrative or coordination roles, strong organisational skills, attention to detail and excellent written and

Qualifications

• Previous experience in an administrative or coordination role, ideally within Talent Acquisition or HR.
• Experience managing interview scheduling across multiple stakeholders.
• Excellent organisational skills with the ability to juggle priorities and meet deadlines.
• Exceptional attention to detail and strong written and verbal communication.
• Proficiency with Microsoft Office (Outlook/Excel/Teams).
• A positive, collaborative approach and commitment to first‑class candidate experience.

Responsibilities

• Coordinate interviews for Early Careers campaigns, ensuring a seamless scheduling process.
• Work with hiring managers to gather availability and align interview schedules with candidates.
• Deliver an outstanding candidate experience through clear, timely communication by phone and email.
• Monitor the recruitment inbox, responding promptly to queries and interview-related requests.
• Partner with the wider Talent Acquisition team, providing updates on activity and progress.
• Maintain accurate recruitment trackers, reports and scheduling records.
• Identify opportunities to improve recruitment coordination processes and candidate journey.

Skills

Organisational skills

Communication skills

Attention to detail

Relationship building

Multitasking

Team collaboration

Tools

Outlook

Excel

Teams

Job description

The Opportunity

Location: Reading (Hybrid – 3 days per week in office)

At Stantec, we’re designing with community in mind. As one of the world’s leading sustainable engineering, architecture and environmental consulting firms, we work on some of the UK’s most exciting infrastructure, water, energy and environmental projects. Our people are at the heart of everything we do, and we’re passionate about attracting the next generation of talent to help shape a more sustainable future.

We’re looking for a highly organised Interview Coordinator to join our Early Careers Recruitment team on 6 month Fixed Term Contract. If you thrive in a fast-paced environment, enjoy building relationships, and take pride in delivering an exceptional candidate experience, we’d love to hear from you.

As an Interview Coordinator, you’ll play a pivotal role in ensuring our graduate, apprentice and placement recruitment campaigns run smoothly. You’ll be the key link between candidates, hiring managers and our recruitment team, coordinating interviews, managing communications and ensuring every candidate receives a professional and engaging experience from start to finish.

What You’ll Be Doing

• Coordinate interviews for our Early Careers recruitment campaigns, ensuring a seamless scheduling process.
• Work closely with hiring managers to gather availability and align interview schedules with candidate availability.
• Deliver an outstanding candidate experience through clear, timely and professional communication via phone and email.
• Monitor the recruitment inbox, responding promptly to candidate queries and interview-related requests.
• Partner with the wider Talent Acquisition team, providing regular updates on interview activity and campaign progress.
• Maintain accurate recruitment trackers, reports and scheduling records, ensuring data is always up to date.
• Help identify opportunities to improve recruitment coordination processes and enhance the candidate journey.

About You

We’re looking for someone who is organised, proactive and passionate about providing excellent customer service.

You’ll Ideally Have

• Previous experience in an administrative or coordination role, ideally within a Talent Acquisition, Recruitment or HR environment.
• Experience managing interview scheduling across multiple stakeholders.
• Excellent organisational skills with the ability to juggle multiple priorities and meet tight deadlines.
• Exceptional attention to detail and a methodical approach to managing information.
• Strong written and verbal communication skills, with the confidence to build relationships with people at all levels.
• Good working knowledge of Microsoft Office, including Outlook, Excel and Teams.
• A positive, collaborative approach and a genuine desire to deliver a first‑class candidate experience.

Why Join Stantec?

At Stantec, you’ll be part of a collaborative and supportive team that’s passionate about attracting future talent. You’ll have the opportunity to make a real impact by helping deliver an outstanding recruitment experience for hundreds of graduates, apprentices and interns each year.

In Return, We Offer

• A flexible, hybrid way of working.
• Opportunities to develop your career within Talent Acquisition and HR.
• A supportive and inclusive culture where your ideas are valued.
• The chance to work alongside experienced recruitment professionals on high-profile Early Careers campaigns.
• Competitive salary and a comprehensive benefits package.
• A business committed to sustainability, innovation and creating communities where people can thrive.

If you’re an organised coordinator with a passion for people and delivering exceptional experiences, we’d love to hear from you. Join us and help shape the future talent of Stantec.

About Stantec

Stantec is a professional services firm. Our team of 26,000 global experts provides engineering, architecture, environmental, and project management services across all phases of the project life cycle. We’re designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

From large-scale developments to challenging neighbourhood projects, we stretch across our global network to learn from others, offer our support, and gain new experiences along the way. So while we work to help the communities around us thrive, our own people thrive too.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.

At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.